Removing Outstanding Salary and Fringe Encumbrances

Because of timing issues, or because an employee was not paid for a pay period that had commitments, some encumbrance records may not be relieved when you run General Ledger Posting (PR198).

You can remove outstanding salary and fringe encumbrances from activity and general ledger commitment files on Salary Encumbrance Clearing (GM140).

Note: Running Salary Encumbrance Processing (GM110) clears any existing salary and fringe commitments before creating new commitments.

To remove outstanding labor and fringe commitments

  1. Access Salary Encumbrance Clearing (GM140).
  2. Select employees and a through date. Use the following guidelines to enter field values.
    Company

    Type or select the Human Resources company of the employees to process.

    Process Level or Processing Group

    Type or select a process level to identify employees to process.

    - or -

    Type or select a processing group to identify employees to process.

    Employee Group or Employee Range

    Type or select an employee group to identify employees to process.

    - or -

    Type or select a range of employee numbers to identify employees to process.

    Through Date

    Type the date through which labor and fringe commitments should be removed. Commitments dated on or earlier than this date are purged for the employees you identify.

    Update

    Select No to run in non-update mode. Review the report to make sure you have selected the correct employee(s) and dates and to check for errors.

    Select Yes to run in update mode. The system removes the activity and general ledger commitment transactions for the employees you identified.