Performing optional year-end procedures

You can perform several optional procedures at the time of year-end closing to help prepare you for processing in the next fiscal year. Follow this procedure to perform optional year-end procedures.

Perform these procedures only after successfully completing year-end closing.

  1. Adjust the valid dates for recurring journal entries on the Valid Periods tab on Define Recurring Journal (GL70.2).
    Note: If you use a 4-4-5 fiscal calendar, then you must change period end dates.
  2. Adjust the valid dates for allocations on the Valid Periods tab on Define Allocation (CA10.2).
    Note: No data is automatically deleted when you run Period Closing (GL199).
  3. Run General Ledger History Delete (GL300) to delete unwanted General Ledger transactions, balances, and budgets. Use these guidelines to specify the field values:
    Archive

    Select whether to archive transactions in a CSV (comma separated values) file in the work file directory on the server. These are the archive files:

    • AMTARCH (amount balances)

    • BUDARCH (budgets)

    • CONSARCH (consolidated account balances)

    • TRANSARCH (transaction activity)

    • CURARCH (currency information)

    • UNTARCH (unit balances)

    • AMTXARCH

    • BDHARCH

    • CURXARCH

    • FBTRANARCH

    Note: Before you can delete a posting or detail account, the account must have a zero balance and no transaction or budget activity for the last two fiscal years. If you assigned detail accounts to posting accounting units, then you must delete the corresponding posting accounts before you can delete the detail accounts.

    See Changing or deleting posting accounts.

  4. Run Mass Account Change Delete (GL122) to delete unwanted posting accounts. This program does not delete detail or summary accounts.
  5. Run Mass Chart Acct Change Delete (GL100) to delete unwanted detail accounts. This program does not delete summary accounts.
  6. If the Company Budget Edit Type on Company (GL10), is Summary Group, then you must run Budget Edit Group Rebuild (FB111) for the appropriate fiscal years.