Backposting a Journal Entry

You can post journal entries to a previous accounting period as long as the period status is not Final Close. You can use the backposting feature to correct financial statements or entry errors by

  • Creating additional journal entries in a previous period,

  • Creating journal entries to correct previous entries, or

  • Reversing incorrect journal entries.

To backpost a journal entry

  1. Access Company (GL10.1).
  2. Click the Backpost button to access Backposting Control (GL10.2). Use the following guidelines to enter field values:
    Status

    If the period has been closed, this field displays one of the following period statuses:

    • Limited Close

    • Final Close

    • Backposting Allowed

      An asterisk displays next to this field if journal entries have been backposted to the period.

      You can change a Limited Close status to Backposting Allowed. You cannot change a status of Final Close.

    Note: If the entry to be backposted is an auto reversing entry, be sure to open the next period as well as the period in which the backposting is taking place.
  3. Select Backposting Allowed in the status field next to the period you want to open for backposting.
  4. Make additions and corrections to the period you opened for backposting. Use the following table to locate instructions.
    If you want to Then
    Change the period status for multiple companies

    Use Batch program Backposting Control Mass Updated (GL111) to open multiple periods for backposting for a range of current or last year periods for each company in a company group.

    Only periods with a status of "Limited Closed" within the period range selected will have the status changed to "Backpost".
    Backpost a journal entry

    1. Create a journal entry in the period you opened for backposting using Journal Entry (GL40.1).

    2. Release the backposted journal entry using Journal Entry (GL40.1) or Journal Control (GL45.1).
    Backpost a recurring journal entry

    1. Use Recurring Copy (GL70.7) to copy the entry if it was already interfaced in the backposting period. (You cannot interface the same recurring journal entry more than once in the same period.)

    2. For an auto-zero entry, click the Amounts Only button on Recurring Journal (GL70.1) and enter amounts.

    3. Use Recurring Control (GL75.1) to release and journalize the entry. Enter the period and year you want to backpost into in the Backpost Per and Backpost Year fields.

    4. If required, Use Recurring Closing (GL179) to close the period in which you backposted the entry.
    Backpost an Allocation entry

    1. Use Allocation Control (CA15.1) to unrelease the allocation. Override the journal entry number and enter the period and year you want to backpost into in the Backpost Per and Backpost Year fields.

    2. Use Allocation Control (CA15.1) to release the allocation.

    3. Use Allocation Calculation (CA110) to calculate the new allocation you just created.

    4. Use Allocation Interface (CA190) to interface the journal entries for the new allocation.

    5. If required, use Allocation Closing (CA199) to close the period in which you backposted the allocation.
    Backpost a subsystem entry Run the appropriate subsystem programs to create, release, and interface the backposted journal entry, and close the subsystem period.
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