Assigning Attribute Values to an Accounting Unit

Note: Assign values for Lawson-defined attributes by filling in fields on Accounting Unit-Account (GL20.1), such as specifying the Person Responsible.

After defining attributes for the Accounting Unit (ACCTU) object type, you can assign attribute values to an accounting unit. This procedure describes the process for assigning attribute values to a user-defined attribute within an accounting unit.

Define attributes before assigning values.

Note: For efficiency, assign attributes as you define accounting units.

To assign attribute values to an accounting unit

Access Accounting Units-Accounts (GL20.1).
Inquire on the accounting unit to which you want to assign attributes.
Click the Attributes button to access Attributes (GL20.7). Use this form to assign values for multiple attributes to a single accounting unit.

Note: Only user-defined attributes defined for the Accounting Unit (ACCTU) object type in Attributes (MX00.1) display on GL20.7. Define values for Lawson-defined attributes by filling in fields on Accounting Unit-Account (GL20.1), such as specifying the Person Responsible.
Assign attribute values to an accounting unit. Use the following guidelines to enter field values:

Use Attribute Value Template

To assign accounting unit attribute values to the accounting unit based on an attribute template, select an attribute template and select the Change form action. The system populates attribute values from the template to the accounting unit.

An alternative way to assign values based on a template is to select a template in the Attribute Template field on the Main form tab of Accounting Unit-Accounts (GL20.1). Defining Attribute Templates

Note: You can assign values from a template to a new or existing accounting unit. The new values are added without overriding existing values.

Value

Type or select a value in this field to assign attribute values to the accounting unit.

Options for Assigning Attribute Values

Note: The Position To fields default to the accounting unit you have selected. To display all eligible accounting units, delete any values in the Position To fields.

Click the By Attribute button on Attributes (GL20.7) to access Values by Attribute (GL20.5). Use this subform to assign attribute values for one user-defined attribute to multiple accounting units. You can only select user-defined attribute values for the ACCTU (Accounting Unit) object type attributes defined in Attributes (MX00.1). All eligible accounting units display, and you can populate attribute values for the attribute specified.
To interface accounting unit attribute values from a non-Lawson system, use AU Attribute Interface (GL162). Interfacing data into General Ledger
Run Attribute Value Population (MX500) to assign a user-defined attribute value to accounting units based on an attribute list. This program lets you overwrite previously assigned attribute values. For example, you might use this program to change the regional manager assigned to a group of accounting units, such as when all stores in the central region, previously managed by SMITH, are now managed by JOHNSON.