Recurring Journal Entry Statuses

General Ledger assigns a status to each recurring journal entry, journal entry transaction line, and recurring journal entry to identify where the transaction is in the processing cycle. The recurring entry status indicates whether the entry has been interfaced to General Ledger or whether it must still be interfaced for the current period.

Recurring Journal Entry Statuses

Note: View the Status of a recurring journal entry on Recurring Journal Control (GL75.1).

In the following table, the process status indicates whether a recurring journal entry has been transferred to General Ledger and if it is ready to be processed. The entry status represents the status of a recurring journal in the Recurring Journal application.

Note: Only recurring journal entries with a process status of Ready and an entry status of Released are eligible to be processed in General Ledger.
Process Status Entry Status These statuses indicate
Ready Unreleased An auto zero entry for current month or a non-auto zero entry immediately after entry. For an auto-zero entry, amounts must be entered before the recurring entry can be sent to General Ledger.
Processed Unreleased An auto zero entry transferred for the current month.
No Select Unreleased The current period is not selected for this entry on the Valid Periods tab of Define Recurring Journal (GL70.2).
Out of Range Unreleased The time frame for the entry is not within the current period. This means the interface date is not between the Beginning Period and Ending Period defined on the Valid Periods tab of Define Recurring Journal (GL70.2).
Ready Released The current month transfer to General Ledger is not yet complete. This is a non-auto zero entry or an auto zero entry with amounts. Entries must have this status in order to transfer to General Ledger for the current period.
Processed Released The current period transfer to General Ledger is complete. This is a non-auto zero entry.

Key points to note about the status of a recurring journal entry are:

  • An entry status of Ready indicates that the recurring entry is eligible to be processed for the current period.

  • An entry status of Processed indicates that the recurring entry has been interfaced to General Ledger for the current period.

  • Period Closing (GL199) changes the status of a non-auto zero entry to Ready and Released

  • Period Closing (GL199) changes the status of an auto zero entry to Ready (for the next period) and Unreleased

Non Auto Zero Entry Example

Process Entry Status Process Status
Enter a non-auto zero recurring journal using Recurring Journal (GL70.1) Unreleased Ready
Release the non-auto zero recurring journal entry using Recurring Journal (GL70) or Ledger Recurring Journal Control (GL75.1) Released Ready
Interface the non-auto zero recurring journal entry using Recurring Journal Interface (GL170) or journalize the entry using Recurring Journal Control (GL75.1) Released Processed
Process period end using Period Closing (GL199) Released Ready

Auto Zero Entry Example

Process Entry Status Process Status
Enter an auto zero recurring journal using Recurring Journal (GL70.1) Unreleased Ready
Release the auto zero recurring journal entry using Recurring Journal (GL70.1) or Recurring Journal Control (GL75.1) Released Ready
Interface the auto zero recurring journal entry using Recurring Journal Interface (GL170) or journalize the entry using Recurring Journal Control (GL75.1) Unreleased Processed
Process period end using Period Closing (GL199) Unreleased Ready