Recurring journal entry statuses
General Ledger assigns a status to each recurring journal entry, journal entry transaction line, and recurring journal entry to identify where the transaction is in the processing cycle. The recurring entry status indicates whether the entry has been interfaced to General Ledger or whether it must still be interfaced for the current period.
Recurring journal entry statuses
In this table, the process status indicates whether a recurring journal entry has been transferred to General Ledger and if it is ready to be processed. The entry status represents the status of a recurring journal in the Recurring Journal application.
Only recurring journal entries with a process status of Ready and an entry status of Released are eligible to be processed in General Ledger.
| Process status | Entry status | These statuses indicate |
|---|---|---|
| Ready | Unreleased | An auto zero entry for current month or a non-auto zero entry immediately after entry. For an auto-zero entry, amounts must be entered before the recurring entry can be sent to General Ledger. |
| Processed | Unreleased | An auto zero entry transferred for the current month. |
| No Select | Unreleased | The current period is not selected for this entry on the Valid Periods tab of Define Recurring Journal (GL70.2). |
| Out of Range | Unreleased | The time frame for the entry is not within the current period. This means the interface date is not between the Beginning Period and Ending Period defined on the Valid Periods tab of Define Recurring Journal (GL70.2). |
| Ready | Released | The current month transfer to General Ledger is not yet complete. This is a non-auto zero entry or an auto zero entry with amounts. Entries must have this status in order to transfer to General Ledger for the current period. |
| Processed | Released | The current period transfer to General Ledger is complete. This is a non-auto zero entry. |
These are the key notes you should note about the status of a recurring journal entry:
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An entry status of Ready indicates that the recurring entry is eligible to be processed for the current period.
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An entry status of Processed indicates that the recurring entry has been interfaced to General Ledger for the current period.
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Period Closing (GL199) changes the status of a non-auto zero entry to Ready and Released
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Period Closing (GL199) changes the status of an auto zero entry to Ready (for the next period) and Unreleased
Non auto zero entry example
| Process | Entry status | Process status |
|---|---|---|
| Enter a non-auto zero recurring journal using Recurring Journal (GL70.1) | Unreleased | Ready |
| Release the non-auto zero recurring journal entry using Recurring Journal (GL70) or Ledger Recurring Journal Control (GL75.1) | Released | Ready |
| Interface the non-auto zero recurring journal entry using Recurring Journal Interface (GL170) or journalize the entry using Recurring Journal Control (GL75.1) | Released | Processed |
| Process period end using Period Closing (GL199) | Released | Ready |
Auto zero entry example
| Process | Entry status | Process status |
|---|---|---|
| Enter an auto zero recurring journal using Recurring Journal (GL70.1) | Unreleased | Ready |
| Release the auto zero recurring journal entry using Recurring Journal (GL70.1) or Recurring Journal Control (GL75.1) | Released | Ready |
| Interface the auto zero recurring journal entry using Recurring Journal Interface (GL170) or journalize the entry using Recurring Journal Control (GL75.1) | Unreleased | Processed |
| Process period end using Period Closing (GL199) | Unreleased | Ready |