Interfacing Allocations to General Ledger

If you use the Allocation application, process your allocations after journal entries have been posted period. Then interface the allocations to General Ledger and post the allocation journal entries before you close the period. Use this procedure to release, calculate, and interface allocation journal entries to General Ledger.

You should correct any error suspense entries before you calculate and interface allocations.

To interface allocations to General Ledger

Use Allocation Control (CA15.1) to view and release multiple allocations. Use the following guidelines:

Status

The allocation status displays in this field. A status of Ready indicates the allocation is not calculated or processed for the current period, but the current period is in the valid date range and is selected for processing.

A status of Calculated indicates the allocation was calculated using Allocation Calculation (CA110) and that transactions exist. You must run Allocation Interface (CA190) or Budget Allocation Interface (CA195) to transfer allocation transactions to General Ledger.

A status of Processed indicates the allocations were transferred to the General Ledger application.
Use Allocation Calculation (CA110) to calculate allocations. This program calculates allocations you released using Allocation Control (CA15.1).

Note: Be sure Allocation Calculation (CA110) contains the desired results before transferring allocations.
Run Allocation Interface (CA190) to transfer allocations calculated during the last run of Allocation Calculation (CA110) to General Ledger in the form of journal entries. The journal entries are posted through the normal general ledger posting cycle.

Note: Once you run Allocation Interface (CA190), the allocation cannot be recalculated using the same journal entry number.