Purging Manual Commitments

You can delete individual commitment transactions on Manual Commitments Transaction Entry (AC46.1), but use Manual Commitments Purge (AC346) to purge commitments in a batch by setting up a batch job.

Note: To make sure that you remove manual commitments that have been expensed, Lawson recommends that you run Manual Commitments Purge (AC346) at least monthly.

To delete individual manual commitments in a batch

  1. Access Manual Commitments Purge (AC346).
  2. Type or select the activities that have manual commitments you want to review or purge. You can narrow the activities you specified by including account category groups or specific account categories. Use the following guidelines to enter field values:
    Purge Through Date

    Type or select the date to purge the manual commitments through.

    Manual commitments with an expiration date less than or equal to the date in this field will be purged.

    Update

    Choose No to run the program in report only mode. Choose Yes to run the program in update mode and purge the selected records.

    Note: Before you run AC346 in update mode, use the report only update option (No) to create a listing of the records to be purged.
  3. Optional. You can filter the records further by resource using the Other Options page. Other options include resource type, resource company, and resource range.