Defining Grant Eligible Account Categories (GM20.4)

Use this form to view and maintain grant eligible account categories. This form lists all of the cost account categories assigned to the activity. The account categories flagged as eligible Y represent the eligible uses of funds for the grant. If an account category record exists with an eligible = Y for the contract/grant/activity combination, it is eligible for expenditure allocation for the grant by Grant Expenditure Allocation (GM120).

Use this form to flag or override account categories as N - Not Eligible for grant reimbursement.

Records are automatically created when the grant is assigned to a Multi-Funded Contract as a valid funding source in GM20.1. Cost account categories assigned to the activities flagged as active and billable Y (Yes) on the Activity Structure (AC08) and Override Activity (AC06) will be created as eligible Y.

Cost classifications are automatically assigned to account category based on the cost classification template assigned to the Grant (GM15).

Note:  Any updates made to account categories via AC06 after the contract exists will automatically update grant eligible account categories.

It is important that you assign the same grant budget cost classifications to your eligible cost account categories assigned to your contract grant funding sources. See Override Account Categories.

Use this procedure to update grant eligible account categories.

  1. Access Grant Eligible Account Categories (GM20.4).
  2. Select the Contract.
  3. Select the Grant.
  4. Select the Activity and click the Inquire action.
  5. Update the activity account categories eligibility flag. Use these guidelines to specify the field values:
    Position To

    Specify a specific account category where you want the inquiry to begin.

    FC

    Select the action that you want to perform on this line.

    Elig

    Select an eligible cost account category flag. Valid values are:

    Y (Yes) eligible expenditure for grant reimbursement.

    N (No) not an eligible expenditure for grant reimbursement.

    The user can override eligible account categories to ineligible by changing the eligible flag.

    Acct Cat

    Select a cost account category assigned to the activity.

    Description

    Displays the Account Category description.

    Cost Class

    Select a cost classification. A cost classification represents a summarization for grant budgeting and pay request summarization for the grant.

    Invoice Amount

    Displays LTD invoice or requested amount for the contract, grant, posting activity, and cost account category.

  6. Click the change action to update.