Defining a period budget by rate

Budgets are based on three primary components: units, amounts, and rates. Units represent the quantity of an item or service. Amounts represent a total dollar amount for the units and rate. Rates are multipliers that affect the amount. Period Budget, Rate (FB20.1) is the entry point for defining budgets. Use this procedure to create budget detail records based on the units, amounts, and rates you select.

You must define a budget header before you can define a period budget by rate.

  1. Access Period Budget, Rate (FB20.1).
  2. Specify budget data using these guidelines:
    Company

    Select the company that you will define a budget.

    Year

    When you select a company, the fiscal year defined for that company defaults. You can define budget data for any fiscal year.

    Budget

    Select the budget number for the budget that you define and specify a description of the budget.

    Note: Define the budget number in the header information in Define Budget (FB20.2).
    Account

    Select an accounting unit, account, and, optionally, a subaccount where you will define a budget. This is where amounts and other budget data are stored.

    Action

    (Optional) You can use an action code as an alternative to defining budget values in each period. See Action codes.

    Spread Code

    (Optional) You can select a spread code defined on Spread Code (FB10.1) to determine how the value is spread over the budget periods. See Defining spread codes.

    Note: If you select a spread code, then you must select Spread (S) in the Action field.
    Compute

    This field is used only when you define a budget by using a compute statement. See Setting up computed budgets.

    Units

    Specify the budget units for the accounting unit and account. You can define a factor and units or a rate and units to automatically calculate the budget amount.

    Factor

    You can use budget units and a standard rate to specify a global factor to calculate the budget amount. The budget amount is calculated automatically by multiplying the budget units times the rate defined in the factor. Use Global Factors (FB00.1) to define a global factor. See Defining global factors.

    Note: If you select a global factor, then leave the Rate field blank.
    Rate

    You can specify a rate to calculate the budget amount based on budget units times the rate.

    Note: If you define a rate, then leave the Factor field blank.
    Amount

    Specify the budget amount for the accounting unit and account. You can define a factor and units or a rate and units to automatically calculate the budget amount.

  3. Click New Budget to define a budget header in Define Budget (FB20.2).
  4. Click By Account to open By Account (FB20.3).
    Note: Use this subform to define and maintain budget detail for multiple accounting units for a specific account and period.

    See Defining a budget by account.

  5. Click By Acct Unit to open By Accounting Unit (FB20.4).
    Note: Use this subform to define and maintain budget detail for multiple accounts for a specific accounting unit and period.

    See Defining a budget by accounting unit.

Related reports and inquiries

To Use
List budgets Budget Listing (FB220). Past and future budget amounts print for comparison.
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