Defining a period budget

You can define annual and quarterly period budgets based on the units, rates, and amounts you select. Use this procedure to define period budgets.

You must define a budget header before you can define a period budget.

  1. Access Budget by Period (FB21.1).
  2. Select values in the Company, Year, and Budget, and Account/Accounting Unit fields.
  3. Click New Budget to define a new budget header in Define Budget (FB20.2).
    Note: The tasks that you will perform on the Annual tab are nearly identical to those on the Quarter, Period, and Compute tabs. The fields identified on the Quarter, Period, and Compute tabs are specific to those forms.
  4. Specify the budget data using these guidelines:
    Annual

    Use this form to disburse a yearly budget amount over all periods defined for the company. Use these guidelines to specify the field values:

    • Spread Code: (Optional) You can select a spread code defined in Spread Code (FB10.1) to determine how the value is spread over the budget periods. See Defining spread codes.

      Note: If you do not select a spread code here, then the values are distributed evenly across all periods.

    • Units: Specify the period unit value.

      Note: If you change this amount, then the change is reflected in the Units fields in Period Budget, Rate (FB20.1) and in Period Budget, Units (FB20.7).

    • Factor: You can specify a global factor to calculate the budget amount using budget units and a standard rate. The budget amount is calculated automatically by multiplying the budget units times the rate defined in the factor. Use Global Factors (FB00.1) to define a global factor. See Defining global factors.

    • Rate: You can specify a rate to calculate the budget amount based on budget units times the rate.

      Note: If you select a global factor and a rate, then the rate in this field overrides the rate defined in the global factor.

    • Amount: You can specify the period budget amounts.

      Note: If you change this amount, then the change is reflected in the Amount fields in Period Budget, Amounts (FB20.6) and in Budget by Period (FB21.1).
    Quarter

    Use this form to manually define the amount for each quarter. Each quarter amount is then divided evenly among the periods in the quarter.

    Period

    Use this form to manually define each period amount.

    Note: The Period function is identical to Period Budget, Rate (FB20.1).
    Compute

    Use this form to calculate the period budget by using compute statements. Use these guidelines to specify the field values:

    • Compute: You can specify or select a compute statement to attach to the budget.

      Note: You can use Compute by Accounting Unit (FB30.1) or Compute by Account (FB31.1) to attach a compute statement to specific accounting units and accounts.

      See Attaching a compute statement to a budget.

Related reports and inquiries

To Use
List budgets Budget Listing (FB220). Past and future budget amounts print for comparison.
Related topics