Defining a period budget by amount

Budgets are based on three primary components: units, amounts, and rates. Units represent the quantity of an item or service. Amounts represent a total dollar amount for the units and rate. Rates are multipliers that affect the amount. When defining a budget by amount, you can attach a compute statement (optional) to calculate totals, and compare period year-to-date amounts, last year's actuals, and last year's budget. Use this procedure to define each period budget by total amount when you already know each period budget amount and are not specifying units or rate.

You must define a budget header before you can define a period budget by amount.

Access Period Budget, Amounts (FB20.6).

Note: The tasks you perform here are similar to those you performed in Period Budget, Rate (FB20.1). Only fields specific to this budget entry form are listed.
Specify budget data using these guidelines:

Compute

(Optional) You can select a compute statement to attach to the budget. You use a compute statement to calculate budget amounts.

Note: If you attach a compute statement here, then the results are reflected in the Amount and Year to Date fields. Otherwise, use Compute by Accounting Unit (FB30.1) or Compute by Account (FB31.1) to attach compute statements to specific accounts and accounting units.

See Setting up computed budgets.

Amount

Specify the period budget amounts.

Note: If you use this field with the Actual or Budget action code, then the Budgeting application assigns the ending balance amounts from the previous year's budget or actuals to the amount fields. If you use the Year to Date action code, then enter the ending balance in each amount period. When the record is then added or changed the ending balances are transferred to the Year to Date column and the amount column period amounts are then calculated by the system based on the year to date amounts that were entered.
Click New Budget to define a budget header on Define Budget (FB20.2).
You can click By Account to open By Account (FB20.3).

Note: Use this subform to define and maintain budget detail for multiple accounting units for a specific account and period.

See Defining a budget by account.
You can click By Acct Unit to open By Accounting Unit (FB20.4).

Note: Use this subform to define and maintain budget detail for multiple accounts for a specific accounting unit and period.

See Defining a budget by accounting unit.

Related reports and inquiries


To	Use
List budgets	Budget Listing (FB220). Past and future budget amounts print for comparison.