Generating contract time records

A time record contains the type of pay, hours, and rate an employee is to be paid. This procedure outlines the process of generating contract time records.

  1. Access Contract Time Record Generation (CW130).
  2. Select a Job Name.
    Note: The Job Description field displays the description of the job selected. The value in the User Name field defaults to your login ID. The Data Area/ID displays the environment you are using.
  3. Define selection criteria on the Main tab that will determine what employee contract records to select to create time records. Specify this information:
    Company

    Specify or select a company.

    Contract Year

    Specify the contract year.

    Processing Group

    Specify or select the processing group.

    Decision/Impact:

    All time records with a common value in this field are grouped for tax calculation purposes. Processing groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the system can take miscellaneous deductions more than once per payment.

    If you specify an alpha value, then the system only takes miscellaneous deductions once per payment.

    More Help:

    On inquiry, process group values for existing time records are displayed but can be changed.

    Process Level

    Specify or select the process level.

    Department

    Specify or select the department.

    Work Schedule

    Specify or select the work schedule.

    Pay Frequency

    Employee Group

    Specify or select an employee group.

    Employee

    Specify or select an employee.

  4. Define other contract details on the Options tab. Specify this information:Specify or select the pay frequency. This is an optional field.
    Assignment Type

    Specify or select an assignment type.

    Decision/Impact:

    If you select the Base and Supplemental option, then the time record will be generated for both base and supplemental assignments.

    If you select the Base Only option, then the time record will be generated for base assignments only.

    If you select the Supplemental Only option, then the time records generated will be for supplemental assignments only.

    Batch

    Select a batch number assigned to the time record generated.

    Time Record Date

    Define the time record date.

    Pay Cycle

    Specify the pay cycle.

    Decision/Impact:

    Pay cycles determine what wages are paid out based on the employee assignment.The application automatically assigns the batch number if you selected Yes in the Automatic Batch Numbering field of Company (HR00.1).

    Check Group

    Specify or select the check group.

    Decision/Impact:

    All time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are needed, then indicate a different value.

    On inquiry, check group values for existing time records are displayed but can be changed.

    More Help:

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.

    If you specify an alphanumeric value, then the application takes the deductions based on the cycle defined in Earnings and Deductions Calculation (PR140).

    If you specify an *, this enables the system to assign alphanumeric process group on time records for every pay cycle.

    Process Group

    Specify or select the process group.

    Decision/Impact:

    The application automatically assigns the batch number if youAll time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

    Specify or select the pay frequency. This is an optionalIf you specify a numeric value, the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the application can take miscellaneous deductions more than once per payment.

    If you specify an alpha value, then the application only takes miscellaneous deductions once per payment.

    More Help:

    On inquiry, process group values for existing time records are displayed but can be changed.

    Tax Freq Override

    Select the frequency with which you want to override normal taxation.

    Employee Sequence

    Specify or select the order by which the employees should be sorted.

    If you do not select a value, the default employee reporting sequence defined on the Company (HR00.1) form is used.

    Retro Only

    Specify or select the option to generate the retroactive contract time records only.

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