Adding supplemental assignments

Employee contracts refer to the actual tasks performed by an employee as indicated in the employee contract agreement with the school district. Employees can have one or multiple contracts that can be administered through different contract positions or through a single contract position called base contract assignments. In addition to these assignments, employees can have supplemental assignments that provide extra pay to employees.

Supplemental assignments can be extracurricular activities such as coaching the soccer team, curriculum writing, or directing school plays. These procedures outline the process of adding supplemental assignments.

  1. Access the Employee Contract Assignments (CW13.2). Specify this information:
    Company

    Select a company.

    Contract Year

    Specify the contract year.

    Employee

    Select an employee number.

    Pay Code

    Select a pay code. Contract Time Record Generation (CW130) uses this value in creating the time record for the contract.

    Begin Date

    Specify the beginning date. The supplemental assignment is eligible for pay after the beginning date.

    End Date

    Specify the end date. The supplemental assignment is eligible for pay before the end date.

    Calc Type

    Select the calculation type in the field. The value selected in this field determines the pay period amount for the supplemental assignment.

    You can select annual amount, pay period amount, percent of current earnings, or daily rate.

    Amount

    Specify the amount or number of days.

    Note: The value for this field is based on the calculation type selected.

    If you selected option 1 (Annual Amount) or 2 (Pay Period Amount) in the Calc Type field, then the value in this field must be an amount.

    If you selected option 4 (Daily Rate) in the Calc Type field, then the value in this field must be the number of days.

    Pay Cycle

    Specify the number of pay cycles in the field.

    The value for this field is used to determine the annual or pay period amount for the supplemental assignments based on the calculation type selected.

    If the annual amount is indicated, then this amount is divided by the number of pay cycles to calculate the pay period amount.

    If the pay period amount is indicated, then this amount is multiplied by the number of pay cycles to determine the annual amount.

    Position

    Select a position to associate to the supplemental assignment record.

    Note: If the Daily Rate option is selected in the Calc Type field, then the position indicated must be an existing employee’s position on Multiple Positions and Jobs (PA13.1) so that Contract Time Record Generation (CW130) can find the position’s current rate of pay to determine the pay period amount.
    Work Schedule

    Select a work schedule that you want to associate to the supplemental assignment record.

  2. Define work options on the Work tab. Specify this information:
    Roll Over

    Select whether the supplemental assignment will be rolled-over to the next contract year.

    Check Group

    Specify the check group.

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.

    If you specify an alphanumeric value, then the application takes the deductions based on the cycle defined in Earnings and Deductions Calculation (PR140).

    Process Group

    Specify the process group. Process groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the application can take miscellaneous deductions more than once per payment.

    If you specify an alpha value, then the application only takes miscellaneous deductions once per payment.

    Tax Frequency

    Select the frequency with which you want to override normal taxation.

    Pay Cycle

    Specify the number of pay cycles. Contract Time Record Generation (CW130) uses this value in creating the time record for this contract.

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