Adding employee contracts

Select a company.

Specify the contract year.

Select an employee number.

This is a unique system-assigned number to each employee contract.

Select the work schedule.

Specify the contract effective date. If you do not specify the start date, then the default value for this field is the Work Schedule Maintenance (CM01.1) contract start date.

Specify the contract end date. If you do not specify the end date, then the default value for this field is the Work Schedule Maintenance (CM01.1) contract end date.

Select the status of the contract that Contract Time Record Generation (CM130) uses in creating the time record:

• Open is for contract eligible to be paid.

• Voided is used to inactivate contract set up in error that contains pay.

• Closed is for contract that is no longer eligible for pay.

  Note: Contract Assignments (CM14.1 and CM15.1) can only be created if the associated contract's status is Open.

  Setting the employee contract to Void status will also void all its tied assignments that already have payout and deletes all the other assignments with no payout yet. Cancelling the Void status of the contract will not automatically open the assignments. You need to manually un-void those assignments to return to Open status.

  Setting the employee contract to Closed status will also close all its tied assignments. Setting the employee contract will not automatically open all its assignments. You must manually open each assignment that needs to be paid on the next Contract Time Record Generation (CM130) run.

If the contract status is manually changed to Closed, then you must specify a closed date. This field is automatically populated with the pay cycle end date of the final time record when the employee’s contract status was paid out as indicated by the contract payout value.

Select whether remaining balance should be paid in full, reserve balance only, or the Summer Deferral only will be paid out the next time Contract Time Record Generation (CM130) is run.

If none of these special options is selected, then Contract Time Record Generation (CM130) will calculate time records based on the time record generation option selected in selection from the Company Contract Rule (CM00.1).

Contract Payout value defaults to the Payout Flag on Employee Assignments (CM14.1 and CM15.1) or automatically generated by Employee Contract Mass Add (CM101).

Specify the number of pay cycles the contract will be paid out against. This is determined by Contract Pay Cycles Rule (CM03.1) remaining pay cycle with pay cycle date range that includes the Contract Start Date.

This field is for display only. It refers to the total amount of all the base assignments tied to the contract.

This field is for display only. It refers to the total units (in Days or Hours) of all the base assignments tied to the contract.

This field is for display only. It is the sum of all of the full potential earnings of the base assignments that are eligible to be rolled over to the next contract year using the most current pay rates. This amount can be used for budgeting for the next contract year.

Flag which corresponds to every Employee (HR11.1) Benefit Salary field which will refer to the contract amount as basis for benefit contribution or coverage, or both.

Select which employee contracts needs to be reviewed.

Select which contact rule to use and to group contracts together for reporting.

This is used to group the contract time record on one payment for the employee.

• If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.

• If you specify an alpha value, then the deductions are taken based on the cycle defined in Earnings and Deductions Calculation (PR140).

• Specify an asterisk * if you want system-assigned alpha check groups when processing time records with multiple pay cycles.

  The employee contract assignments (CM14.1 and CM15.1) derived this field value from the associated contract.

You can use Processing groups to tax pay codes separately, but you can also combine earnings in a single payment.

• If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, miscellaneous deductions are taken more than once per payment.

• If you specify an alpha value, then only miscellaneous deductions are taken once per payment.

• Specify an asterisk * if you want system-assigned alpha process groups when processing time records with multiple pay cycles.

  The employee contract assignments (CM14.1 and CM15.1) derived this field value from the associated contract.

Select the frequency with which to override normal taxation.

Select the pay cycle. Contract Time Record Generation (CM130) uses this value to determine when time records are generated for the base contracts and supplemental assignments. The default setting is the Company Contract Rule (CM00.1) pay cycle.

Specify or select whether the remaining hours and wages after the work end date must be divided and paid equally over the remaining pay periods of the contract year.

The default setting is CM00.1 (Company Contract Rule) Summer Step Down Flag but can be overridden in CM13.1.

Select whether the late-start employee should receive the same pay period wages as an employee who starts at the beginning of the contract year. Options 1 or 2 are only valid if the Summer Step Down field is set to Y.

The default setting is CM00.1 (Company Contract Rule) Equalize Wages but can be overridden in CM13.1.

Select whether to require truncation of the annualized contract amount to the dollar when computing equalized pay period amounts. Option Y is only valid with Equalize Wages set to 1 or 2.

The default setting is CM00.1 (Company Contract Rule) Truncate Wage Calculation but can be overridden in CM13.1.

Select whether to pay the reserves until the first pay period after the Work Schedule Work End Date.

The Withhold Reserve can be overridden by the Employee Contract in CM13.1.

Specify the percent of adjustment amount allowed to be computed per pay cycle. This value is applicable with Equalize Wages flag set to 2 (Yes; With Adjustment).

The default setting is CM00.1 (Company Contract Rule) Adjustment Tolerance but can be overridden in CM13.1.

This payout functionality is for the school district employees to get paid with the contract remaining wages (as reserves) at the end of the school year (work end date) than waiting until the contract end date. For example, the employees are paid over 12 month pay cycle. Their employer enables them to get their contract wages on the ninth month of the contract where their work end date falls. The payment of their reserve done in:

• Lump Sum – paying all the remaining wages (or reserves) as one time record (one check and one process group) during the processing of time records for the pay cycle that includes the work end date.

• By Pay Cycle – paying all the remaining wages (or reserves) in separate time records (in one or multiple checks/ process groups) during the processing of time records for the pay cycle that includes the work end date.

Indicate whether the early payouts should be paid in the same check group or in separate checks.

• For a specific check group, assign a numeric or alpha value.

• If you prefer to have unique check for each payout, then assign an asterisk * to denote that the system would automatically assign the alpha values for each generated early payout time record.

Indicate whether the early payouts should be taxed all in the same process group or in separate process groups.

• For a specific processing group, assign a numeric or an alpha value.

• For a unique process group for each payout, assign an asterisk * to denote that the system would automatically assign the alpha values for each generated early payout time record.