Generating contract time records

Follow these steps to generate contract time records:

  1. Access Contract Time Record Generation (CM130).
  2. Select a job name in the Job Name field.
    Note: The Job Description field is a display field. It displays the description of the job selected. The value in the User Name field is your default login ID. The Data Area/ID displays the environment you are using.
  3. On the Main tab, define selection criteria that will determine what employee contract records to select to create time records. Specify this information:
    Company

    Specify or select a company.

    Contract Year

    Specify the contract year.

    Processing Group

    Specify or select the processing group.

    Decision/Impact:

    All time records with a common value in this field are grouped for tax calculation purposes. Processing groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the system can take miscellaneous deductions more than once per payment.

    If you specify an alpha value, then the system only takes miscellaneous deductions once per payment.

    More Help:

    On inquiry, process group values for existing time records are displayed but can be changed.

    Process Level

    Specify or select the process level.

    Department

    Specify or select the department.

    Work Schedule

    Specify or select the work schedule.

    Pay Frequency

    Specify or select the pay frequency. This is an optional field.

    Employee Group

    Specify or select an employee group.

    Employee

    Specify or select an employee.

  4. Define other contract details on the Options tab. Specify this information:
    Assignment Type

    Specify or select an assignment type.

    Decision/Impact:

    If you select the Base and Supplemental option, then time record will be generated for both base and supplemental assignments.

    If you select the Base Only option, then a time record will be generated for base assignments only.

    If you select the Supplemental Only option, then a time record will be generated for supplemental assignments only.

    Batch

    Select a batch number assigned to the time record generated.

    The application automatically assigns the batch number if you selected Yes in the Automatic Batch Numbering field of Company (HR00.1).

    Time Record Date

    Define the time record date.

    Pay Cycle

    Specify the pay cycle.

    Decision/Impact:

    Pay cycles determine what wages are paid out based on the employee assignment.

    Check Group

    Specify or select the check group.

    Decision/Impact:

    All time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are needed, then indicate a different value.

    On inquiry, check group values for existing time records are displayed but can be changed.

    More Help:

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.

    If you specify an alphanumeric value, then the application takes the deductions based on the cycle defined in Earnings and Deductions Calculation (PR140).

    If you specify an *, then this enables the system to assign alphanumeric process group on time records for every pay cycle.

    Process Group

    Specify or select the process group.

    Decision/Impact:

    All time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

    If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the application can take miscellaneous deductions more than once per payment.

    If you specify an alpha value, then the application only takes miscellaneous deductions once per payment.

    More Help:

    On inquiry, process group values for existing time records are displayed but can be changed.

    Tax Freq Override

    Select the frequency with which you want to override normal taxation.

    Employee Sequence

    Specify or select the order by which the employees will be sorted.

    If you do not select a value, then the default employee reporting sequence defined on the Company (HR00.1) form is used.

    Retro Only

    Specify or select the option to generate the retroactive contract time records only.