Mass adding employee contracts
Employee contract records can be manually created or added on a mass basis, which enables the creation of multiple employee based contract records rather than creating individually. This procedure outlines the process of adding multiple employee contracts.
- Access Employee Contract Mass Add (CW101).
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Select the job name in the Job Name field.
Note: The User Name field displays your login ID. The Data Area/ID field is also for display only. It displays the environment you have logged into.
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Define contract options on the Selection tab. Specify this
information:
- Company
-
Specify or select a company.
- Contract Year
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Specify the contract year.
- Processing Group
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Specify or select the processing group.
Decision/Impact:
All time records with a common value in this field are grouped for tax calculation purposes. Processing groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.
If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the system can take miscellaneous deductions more than once per payment.
If you specify an alpha value, then the system only takes miscellaneous deductions once per payment.
More Help:
On inquiry, process group values for existing time records are displayed but can be changed.
- Process Level
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Specify or select the process level.
- Employee Group
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Specify or select the employee group.
- Employee
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Specify or select the employee number.
- As of Date
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Define the As of Date.
Decision/Impact:
The As of Date is used to process records for position and work schedule changes. If this date is left blank, then today's date becomes the default value. If you define the date in this field, then the Use Current Date field is disabled.
- Use Current Date
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Specify or select the current date option.
If you select the Current Date option, then the current system date is used in processing records for position and work schedule changes. If you do not select this option, then you must indicate a date in the As of Date field.
More Help:
If you select the current date, then you must leave the As of Date Should field blank.
- Processing Option
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Select a Processing Option for the type of employee contract updating to perform.
Option 2 will perform contract updates for a rollover where current contract data is used to create a new employee contract for the new contract year.
Option 3 will perform contract updates for a rollover where current contract data is used to create a new employee contract for the new contract year for both Base and supplemental assignment.
- Report Sequence
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Select how you want to sort this report. The report page breaks depending on the employees current process level on HR11.
- Employee Sequence
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Select the order by which the employees will be sorted.
If you do not select a value, then the default employee reporting sequence defined on the Company (HR00.1) form is used.
- Update
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Specify or select whether to update the system with changes and create a report of changes or create a report of changes without updating the system.
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If you selected the Rollover Base or the Rollover Base and Supplemental
option in the Processing Option field, then define the rollover details on the Options
tab. Specify this information:
Note: You must select Yes in the Roll Over field on Employee Contract (CW13.1) or Employee Contract Assignments (CW13.2) , or both, to roll over employee contract assignments into the next contract year.
- Rollover Contract Year
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Define the Rollover Contract Year. This is required when the Processing Option = 2 (Rollover Update). This determines the new contract year.
- Rollover GL Distributions
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Specify or select whether the contract general ledger distributions should be rolled over to the new contract year. This is only valid when the Processing Option is 2 Rollover Updates.
- Rollover User Fields
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Specify or select whether the contract user field values should be rolled over to the new contract year. This is only valid when the Processing Option is 2 Rollover Updates.
- Contract Right
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Specify or select which employee contracts must be reviewed.
- Contract Group
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Specify or select the contract group.
- Tax Frequency Override
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Specify or select the frequency with which you want to override normal taxation.
- Process Group
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Specify or select the process group.
Decision/Impact:
All time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.
If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the application can take miscellaneous deductions more than once per payment.
If you specify an alpha value, then the application only takes miscellaneous deductions once per payment.
If you specify an *, then this enables the system to assign alphanumeric process group on time records for every pay cycle.
More Help:
On inquiry, process group values for existing time records are displayed but can be changed.
- Check Group
-
Select the check group.
Decision/Impact:
All time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are needed, then indicate a different value. On inquiry, check group values for existing time records are displayed but can be changed.
More Help:
If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.
If you specify an alphanumeric value, then the application takes the deductions based on the cycle defined in Earnings and Deductions Calculation (PR140).
If you specify an *, then this enables the system to assign alphanumeric process group on time records for every pay cycle.