Adding a non-base currency journal entry

Note: This procedure is relevant only to journal entries created in the General Ledger. For information on creating non-base transactions in other applications and interfacing them to the General Ledger, see the user guide for that application.

When you make journal entries using a non-base currency, the process is similar to making journal entries using the company base currency. For complete information about creating journal entries, see the General Ledger User Guide.

Before you enter a journal entry in a non-base currency, you must define the journal entry currency code, the currency relationship between the journal entry currency and the company base currency, and the currency exchange rate (or rates) for the relationship.

Follow these steps to add a non-base currency journal entry:

Access Define Journal (GL40.2), Dates, Currency page from Journal Entry (GL40.1).
Define a non-base currency journal header. Use these guidelines to specify the field values:

Currency Code

Select the currency in which journal entry amounts are expressed.

Note: A currency relationship and exchange rate must exist between this currency and the company base currency.

Exchange Rate

The exchange rate defaults to the rate in effect as of the journal entry date. The rate is defined in Exchange Rates (CU10.1).

You can use this field to override the exchange rate if the currency relationship does not have override protection, and the exchange rate is within the override tolerance, if any, defined for the currency relationship.
Access Journal Entry (GL40.1).

Because the transactions being specified are in a non-base currency amount, this form displays the currency code and the rate in effect for the journal entry.
Specify detail transaction lines associated with a non-base currency journal entry in the same way as you specify a base currency journal entry. Consider these points:
- If the Currency Ledger field is set to Yes on the Currency page of Company (GL10.1), then the journal entry cannot be released unless the debit and credit amounts of the transaction currency are equal.
- If any non-base transaction lines were defined to automatically reverse, a journal entry is created with only those reversing lines for the next period when Period Closing (GL199) runs.

Options for entering detail transactions


If you want to	Use
Add transaction detail for a non-base currency journal entry	Speed Entry (GL40.3) You cannot make changes to existing journal lines on this subform.
Specify one line of the non-base currency journal entry	Journal Entry (GL40.8) Only one line can be specified at one time.
Display journal entry debit, credit, and net totals	Totals (GL40.7) This subform is useful to display the difference between transaction currency and base currency.
Filter out totals other than the specified currency, To Company, and Zone	Click the Filter link on Totals (GL40.9) to open Filter (GL40.5).
Filter out totals other than the specified line type (for example, auto-reversing)	Click the Filter link on GL40.1 to open Filter (GL40.9).
Specify optional comments for a non-base journal entry	With the Journal number field highlighted, go to the Desktop menu bar, and navigate to Field > Attachment > Comments to open a Comments subform. You can print comments on Journal Posting (GL190) and Journal Edit Listing (GL240).
Define additional detail for each transaction line, override the default information from the journal entry header, and view the Transaction, Base, Account, Report One, Report Two, and To Company currency information	Click the More link on Speed Entry (GL40.3) or Journal Entry (GL40.1) to access Additional Information (GL40.4). Note: If your currency relationship is not triangulated, then you can make currency adjustments to keep the journal entry in balance.
Enter report currency only transactions	Click the Report Currency Entry link on Journal Entry (GL40.1) to open Report Currency Entry (GL44.1). Note: The Report Currency Entry link displays only if your company is defined for report currency.