Defining bank transaction codes

Transaction codes represent the various bank transactions that you will use in the Accounts Payable and Accounts Receivable applications. You can define transaction codes for types of payments, such as checks or bills of exchange, or for bank services, such as deposits or service charges.

You must define a transaction code for each type of payment or bank service you will use. This procedure describes the process for defining bank transaction codes.

  1. Access Bank Transaction Definition (CB00.4).

    Use these guidelines to specify the field values:

    Transaction Code

    Define a transaction code and a description for the code.

    Transaction Category

    Select a transaction category:

    • Cash Payments are used in the Accounts Payable application. Select Cash Payment to define transaction codes for the cash payment documents and payment tapes.

    • Bills of Exchange (BOE) Payments are used in the Accounts Payable and Accounts Receivable applications. Select BOE Payment to define transaction codes for the bills of exchange payment documents.

    • Bank Services are used in the Accounts Receivable and Cash Management applications. Select Bank Service to define transaction codes for the banking transactions that debit or credit your bank accounts.

    Status

    Select Active.

  2. Optionally, select Cash Payment if you want to define cash payments.

    Use these guidelines to specify the field values on Cash Payments (CB00.7):

    Transaction Origin

    Select a transaction origin to indicate where the payment document is created. The transaction generally will originate in the Accounts Payable application. Select Accounts Receivable only for Electronic Fund Transfer (EFT) payments that are triggered by the Accounts Receivable application.

    Output Option

    Select one of three output options for the cash payment code:

    • No Output: Creates payments manually

    • Printed Document: Creates payments on Payment Forms Creation (AP155) or Laser Payment Creation (AP157)

    • Tape or Electronic File: Creates payment records on Payment Tape Creation (AP160) or Electronic Payment Creation (AP161)

    Transaction Numbering

    Select whether cash payments for the transaction code have Numeric (N) or Alpha (A). If you select Printed Document or Tape File Record in the Output Option field, then you must select Numeric transaction numbering. If the transaction origin is P (Accounts Payable), then the transaction numbering can only be Numeric.

    Manual Payment Reservation

    If you selected No Output or Printed Document in the Output Option field, then select whether the payment numbers you assigned to manual payments on Invoice Entry (AP20) or Manual Payment (AP55) must be reserved on Manual Forms Reservation (AP81.1).

  3. On the Reconciliation tab, use these guidelines to specify the field values:
    Automatic Reconciliation

    If you want all cash payments for this code to automatically be reconciled when they reach the Cash Management application, then select Yes. If you select No, then you must reconcile those cash payments manually.

    Payment Summarization

    If you selected Tape or Electronic File in the Output Option field, then select a payment summarization option that determines the Cash Management summarization breaks for payments.

  4. On the Electronic Payments tab, use these guidelines to specify the field values:
    Prenotification

    (Optional) If you selected Tape or Electronic File in the Output Option field, then select whether the processing bank must be prenotified with bank account information before an accounts payable ACH payment can be created for a vendor.

    Note: If you select Yes, then you must select an alternate cash payment transaction code in the Alternate Transaction Code field.
    Alternate Transaction Code

    (Optional) You can create an alternate cash payment for a vendor until the processing bank was prenotified.

    Note: If you selected Yes in the Prenotification field, then you must select a valid cash payment transaction code here.
    Payment Format

    This is the format of electronic payment.

    Organization Identifier

    This is payer identification information.

    Payment Instructions 1

    These are comments to be sent to the bank.

    Payment Instructions 2

    These are comments to be sent to the bank.

    User Field 1

    This is the first user definable field. It can be used to capture any data that the user wants.

    User Field 2

    This is the second user definable field. You can use this field to capture any data that the user wants to capture for this item.

  5. On the Global tab, use these guidelines to specify the field values:
    Payer Account Number

    Specify the payer account number.

    Pay Day

    Specify or select the Payment Date Option.

    PlusGiro Payments With BankGiro

    Select Yes if the Company wants to make payments including vendors with Plusgiro accounts via bank transfer file. The default setting is No.

    Merge Option

    Select whether to merge bank account and payments. The default setting is 0 (merge).

  6. (Optional) Select BOE Payment on Bank Transaction Definition (CB00.4) if you want to define bills of exchange payments.

    Use these guidelines to specify the field values on BOE Payments (CB00.8).

    Transaction Origin

    Select a transaction origin to indicate where the bills of exchange document is created. The transaction generally will originate in the Accounts Payable application. Select Accounts Receivable only for Electronic Fund Transfer (EFT) payments that are triggered by the Accounts Receivable application.

    Output Option

    Select one of three output options for the bills of exchange code:

    • No Output: Creates payments manually

    • Printed Document: Creates payment documents on Bill of Exchange Printing (AP156) or Bill of Exchange Print - Tape Create (DT155)

    • Tape Record: Creates payment records on tape

    Transaction Numbering

    Select whether bills of exchange payments for the transaction code are Numeric (N) or Alpha (A).

    Note: If you selected Printed Document or Tape or Electronic File in the Output Option field, then you must select Numeric transaction numbering.
    Transaction Starting Number
    Automatic Reconciliation

    If you want all bills of exchange payments for this code to automatically be reconciled when they reach the Cash Management application, then select Yes. If you select No, then you must reconcile those bills of exchange payments manually.

    (AP) Acceptance

    (Optional) Select whether bills of exchange payments for this code require acceptance in the Accounts Payable application.

    Note: If you select No, then the bills of exchange are considered accepted upon entry or creation. If you select Yes, then ensure that the bills of exchange are accepted on Bill of Exchange Acceptance (AP28).
    (AR) Acceptance

    (Optional) Select whether bills of exchange payments for this code require acceptance in the Accounts Receivable application.

    Note: If you select No, then the bills of exchange are considered accepted upon entry or creation. If you select Yes, then ensure that the bills of exchange are accepted on Bill of Exchange Acceptance (DT30).
    Acceptance Accounting

    (Optional) Select whether the Accounts Receivable application posts the bills of exchange amount to the bills of exchange acceptance account upon acceptance.

    Note: If you select No, then accounting for the bills of exchange remains in the accounts receivable account upon acceptance. If you select Yes, then accounting transfers from the accounts receivable account to the bills of exchange receivable account upon acceptance.
  7. (Optional) Click Bank Service on Bank Transaction Definition (CB00.4) to define banking transactions that debit or credit your bank accounts.

    Use these guidelines to specify the field values on Bank Services (CB00.9):

    Banking Transaction Type

    Select Bank Debit (D) or Bank Credit (C) to indicate whether banking transactions debit or credit your bank accounts.

    If you select Bank Debit, then the transaction that you define (such as a withdrawal) will credit the general ledger. If you select Bank Credit, then the transaction that you define (such as a bank charge) will debit the general ledger.

    Transaction Numbering

    Select whether banking transactions for the transaction code are Numeric (N), Alpha (A), or Numeric Auto Numbering (U).

    Last Auto Transaction Number

    Specify a number greater than zero if you are using numeric auto numbering.

    Automatic Reconciliation

    If you want banking transactions for this code to automatically be reconciled when they reach the Cash Management application, then select Yes. If you select No, then you must reconcile those bank transactions manually.

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