Defining an automatic list (CB)

An automatic list is a group of cash codes that have common attribute values. You can use automatic lists to select cash codes for reporting and inquiries. You can also create a manual list. See Defining a manual list (CB).

Attributes must exist before you can use them in a list. You should also assign values to any cash code that will become a member of the list. Complete these steps to define an automatic attribute list:

  1. Access List (MX10.1).
  2. Click New List to access Define List (MX10.2) where you will define header information for the new list. Use these guidelines to specify the field values:
    Object Type

    You must associate an attribute list with an object type. For Cash Management, select Cash Code (CSHCD).

    List

    Specify a name and description for the new list.

    User Analysis

    Specify or select a user analysis that you will associate with the list. You must select a user analysis if you are defining a user analysis list.

    Sort By Attribute tab

    If you want to define a sort order for attributes in the list, then select attributes in the sequence that you will use for sorting.

    Audit tab

    Use the Audit tab to display the user who created the list, the date the list was last changed, and the date the list was last updated.

  3. After adding the new list, you will automatically navigate back to List (MX10.1). Use this form to define the attribute criteria for cash codes you want in the list. Use these guidelines to specify the field values:
    Attribute

    Select the attribute or attributes that you will use.

    Value range

    For each attribute that you selected, specify a value range.

    Or Group

    If you leave this field blank, then the relationship between the attributes is an AND relationship, which means that a cash code is eligible for the list if it satisfies all the attribute values. You can specify any alphanumeric character to indicate an OR relationship, which means that a cash code is eligible for the list if it satisfies any of the attribute values. See Or Group logic tables.

    Note: If you need to change the Or Group field value, then you must first delete the attribute line, then re-specify it with the new Or Group value.
    Note: As long as the list remains automatic, it is updated dynamically whenever you use it.
  4. To view the cash codes that meet the list's eligibility criteria, click Preview to access Cash Code List Members (CB01.7).
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