Posting options
When entering an allocation, you are required to designate where the funds are originating, the Source, and where the funds are posted from. Posting options are used to control the accounting units, accounts, and amount of detail created within an allocation journal entry.
There are four posting options. This table summarizes each option and the impact that they have on the journal entry:
| Posting option | Post From | Post To |
|---|---|---|
| Consolidate (C) | One detail line is created for the Post From account in the Post From accounting unit | One detail line is created for the Post To account in the Post To accounting unit |
| Level Detail (L) | One detail line is created for the Post From account for each override accounting unit | One detail line is created for the Post To account for each override accounting unit |
| Account Detail (A) | One detail line is created for each override account in the Post From accounting unit | One detail line is created for each override account in the Post To accounting unit |
| Full Detail (D) | One detail line is created for each valid combination of override accounting units and accounts | One detail line is created for each valid combination of override accounting units and accounts |
Example
Refer to this table of accounts and balances for the example provided.
| Account | 101 Corporate | 501 Administration | 502 Diagnostic | Totals |
|---|---|---|---|---|
| 55000 | 100 | 300 | 500 | 900 |
| 55050 | 200 | 600 | 1000 | 1800 |
| 55100 | 300 | 900 | 1500 | 2700 |
| 55200 | 400 | 1200 | 2000 | 3600 |
| 55250 | 100 | 300 | 500 | 900 |
| Totals | 1100 | 3300 | 5500 | 9900 |
| Acct unit | Account | Posting option | |
| Post From | 101 | 55000 | C |
| Post To | 101 | 55000 | L |
| Override |
501 502 |
If you select Consolidate for the Post From and Level for the Post To, then the result would be a journal entry that contains one accounting unit and one account for the Post From side, and one or more accounting units (levels) and one account for the Post To side.
| Company | Acct unit | Account | Amount | |
|---|---|---|---|---|
| Post From | 4321 | 101 | 55000 | 100.00- |
| Post To | 4321 | 501 | 55000 | 50.00 |
| Post To | 4321 | 502 | 55000 | 50.00 |