Interfacing actual type allocations

After you calculate Actual type allocations, you must interface them to the General Ledger. Account balances are not updated until you run Journal Posting (GL190), which is a part of the normal General Ledger posting cycle. This procedure interfaces all allocations that were calculated during the last run of Allocation Calculation (CA110).

Note: You can only transfer an allocation assigned to a journal entry once a month. If you transfer an allocation more than once a month, then you must assign the allocation a different journal entry number in Allocation Control (CA15.1).
  1. Access Allocation Interface (CA190).
    Note: If you calculated released allocations by company, company group, or allocation group, then you must run CA190 by the same company, company group, or allocation group.
  2. Specify a job name, provide a description, and define the parameters to interface allocations. Specify this information:
    Company

    Specify or select the company number wherein you are transferring the actual type allocations.

    Note: If you select a company, then leave the Company Group field blank.
    Company Group

    Specify or select a company group wherein you are transferring the allocations.

    Note: If you select a company group, then leave the Company field blank.
    Period

    Optionally, specify or select a specific period to transfer allocations. If you leave this field blank, then the current period is used as default.

    Fiscal Year

    Optionally, this field shows the year that you selected when you defined allocation header information on Define Allocation (CA10.2) for the company. You can specify a different year.

    Print Report

    Select whether to print the report or not. The setting is set to Yes by default.

    Print Comments

    Select whether to print comments that are assigned to allocations. The setting is set to No by default.

    Print Attributes

    Select whether to print transaction attribute values that are assigned to allocations. The setting is set to Yes by default.

    Print User Analysis

    Select whether to print user analysis fields. The setting is set to No by default.

    Allocation Group

    Optionally, specify or select an allocation group to transfer to the General Ledger system.

  3. Run Journal Posting (GL190) to update account balances. This action is done through the normal General Ledger processes.