Interfacing actual type allocations

After you calculate Actual type allocations, you will need to interface them to the General Ledger. Account balances are not updated until you run Journal Posting (GL190), which is a part of the normal General Ledger posting cycle. This procedure interfaces all allocations that were calculated during the last run of Allocation Calculation (CA110).

Note: You can only transfer an allocation assigned to a journal entry once a month. If you want to transfer an allocation more than once a month, then you must assign the allocation a different journal entry number in Allocation Control (CA15.1).

To interface actual type allocations, complete these steps:

  1. Access Allocation Interface (CA190).
    Note: If you calculated released allocations by company, company group, or allocation group; then you must run CA190 by the same company, company group, or allocation group.
  2. Specify a job name, description, and parameters to interface allocations. Use these guidelines to specify the field values:
    Company

    Specify or select the company number wherein are transferring the actual type allocations.

    Note: If you select a company, then leave the Company Group field blank.
    Company Group

    Specify or select a company group wherein you are transferring the allocations.

    Note: If you select a company group, then leave the Company field blank.
    Period

    (Optional) Specify or select a specific period to transfer allocations in. If you leave this field blank, then the current period is used as default.

    Fiscal Year

    (Optional) This field displays the year that you selected when you defined allocation header information on Define Allocation (CA10.2) for the company. You can specify a different year.

    Print Report

    Select whether to print the report or not. The default setting is Yes.

    Print Comments

    Select whether to print comments assigned to allocations. The default setting is No.

    Print Attributes

    Select whether to print transaction attribute values assigned to allocations. The default setting is No.

    Print User Analysis

    Select whether to print user analysis fields. The default setting is No.

    Allocation Group

    (Optional) Specify or select an allocation group to transfer to the General Ledger system.

  3. Run Journal Posting (GL190) to update account balances. This can be done through the normal General Ledger processes.