Entering single line allocations

After the header record is defined, you must create the allocation detail lines. You can use a speed entry form or a single line form. This procedure describes how to enter allocations using the single line form, Allocation Detail (CA10.7). Each form creates allocations the same way, they only look different. You can also create allocations using the speed entry form.

See Entering multiple line allocations.

To enter single line allocations, complete these steps:

  1. Access Allocation (CA10.1).
  2. Select Single to access Allocation Detail (CA10.7). The Basic Allocation tab is displayed.
  3. Define a single detail line for which the allocation. Detail lines determine the allocation amount along with the post-to and post-from accounts. Specify this information:
    Line

    Optionally, you can specify or select the detail line for which to define allocation information.

    Journal Entry Description
    Provide a journal entry description. You can assign a journal entry using the New Allocation button.
    Allocate From: Accounting Unit, Account, and Subaccount

    Specify or select the accounting unit, account, and subaccount from which amounts are allocated.

    Note: If you select to override accounting unit information, then the program overrides this field when determining the allocated amount.
    Allocate From: Posting Option

    Select one of these Post From options. This option is for the allocation amount that is created when you post. This table shows the different Post From options:

    Option Description
    Consolidate Creates one transaction line for the From Accounting Unit and Account fields.
    Level Detail Creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.
    Account Detail Creates as many transaction lines as there are unique accounts and subaccounts in the override information.
    Full Detail Creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

    See Post options.

    Allocate To: Company

    Select the company number for which you are allocating. If you leave this field blank, then the post-from company is used as default.

    Note: If you select a company and accounting unit, then leave the Allocation Code field blank.
    Allocate To: Accounting Unit

    Specify or select the accounting unit for which amounts are allocated.

    Note: If you select a post-to company and accounting unit, then leave the Allocation Code field blank.
    Allocate To: Account, Sub Account

    Specify or select the account, and subaccount for which you are allocating amounts.

    Note: If you select a post-to company and accounting unit, then leave the Allocation Code field blank.
    Allocate To: Posting Option

    Select one of these Post To options. This option is for the allocation amount that is created when you post. This table shows the Post To options:

    Option Description
    Consolidate Creates one transaction line for the From Accounting Unit and Account fields.
    Level Detail Creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.
    Account Detail Creates as many transaction lines as there are unique accounts and subaccounts in the override information.
    Full Detail Creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

    See Post options.

  4. Click Pool to access Allocation Pool (CA10.8). You can use this form to define the source of the allocation. A source can be a pool.
  5. Click the Driver to access Allocation Driver (CA10.9). You can use this form to indicate how the allocation is split.
  6. Access the Acct Unit Override tab to define override values for the Accounting Unit field. You can select individual accounting units, an accounting unit list, or a level group.
  7. Access the Account Override tab to define override values for accounts. You can select a chart of accounts and summary account, an account range, an account group, a subaccount range, or a subaccount group.
  8. Access the Miscellaneous tab to assign values to miscellaneous allocation detail, including user analysis, activity, account category, step, auto reversal, and transaction type.
  9. Click Calculate to access Allocation Calculation (CA10.5). You can use this to view an allocation detail line total amount.
  10. Click OK.
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