Entering multiple line allocations

Once the header record is defined, you must create the allocation detail lines. You can do this using a speed entry form or a single line form. This procedure describes how to enter allocations using the speed entry form, Allocation (CA10.1). Each form creates allocations the same way, they only appear different. You can also create allocations using the single line form. Entering single line allocations

To enter multiple line allocations, complete these steps:

  1. Access Allocation (CA10.1).
  2. Define multiple detail lines for the allocation. Detail lines determine the allocation amount along with the post-to and post-from accounts. Use these guidelines to specify the field values:
    From, Account

    Specify or select the accounting unit, account, and subaccount in which you want amounts allocated From.

    Whether this information is used for the Post From side of the allocation depends on the posting option that you select.

    Note: If you select override accounting unit information, then the program overrides this field when determining the source of the allocation.
    From, Post

    Select one of the these Post From options. This is the allocation amount that is created when you post.

    Consolidate creates one transaction line for the From Accounting Unit and Account fields.

    Level Detail creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.

    Account Detail creates as many transaction lines as there are unique accounts and subaccounts in the override information.

    Full Detail creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

    Posting options

    To Company

    Select the company number that you are allocating to. If you leave this field blank, then the post-from company defaults.

    Note: If you select a company and accounting unit, then leave the Allocation Code field blank.
    To, Account

    Specify or select the accounting unit, account, and subaccount that you want amounts allocated To.

    Whether this information is used for the Post To side of the allocation depends on the posting option that you select.

    Note: If you select a post-to company and accounting unit, leave the Allocation Code field blank.
    To, Post

    Select one of the following Post To options. This is the allocation amount that is created when you post.

    Consolidate creates one transaction line for the To Accounting Unit and Account fields.

    Level Detail creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.

    Account Detail creates as many transaction lines as there are unique accounts and subaccounts in the override information.

    Full Detail creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

    Posting options

  3. Click Pool to access Allocation Pool (CA10.8). Use this form to define the source of the allocation. A source can be a pool.
  4. Click Driver to access Allocation Driver (CA10.9). Use this form to indicate how the allocation is split.
  5. Click More to access Line Detail (CA10.3). Use this form to define override information for an allocation detail line. The posting options that you select on Allocation (CA10.1) determines how the system uses the override information. Use these guidelines to specify the field values:
    Acct Unit Override

    Use this tab to define override values for the Accounting Unit field. You can select individual accounting units, an accounting unit list, or a level group.

    Account Overrides

    Use this tab to define override values for accounts. You can select a chart of accounts and summary account, an account range, an account group, a subaccount range, or a subaccount group.

    Miscellaneous

    Use this tab to assign values to miscellaneous allocation detail, including user analysis, activity, account category, step, auto reversal, and transaction type.

  6. Repeat the steps above until you have completed the allocation that you are required to define.
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