Entering multiple line allocations

After the header record is defined, you must create the allocation detail lines. You can use a speed entry form or a single line form. This procedure describes how to enter allocations using the speed entry form, Allocation (CA10.1). Each form creates allocations the same way, they only look different. You can also create allocations using the single line form.

See Entering single line allocations.

To enter multiple line allocations, complete these steps:

  1. Access Allocation (CA10.1).
  2. Define multiple detail lines for the allocation. Detail lines determine the allocation amount along with the post-to and post-from accounts. Specify this information:
    From, Account

    Specify or select the accounting unit, account, and subaccount from which amounts are allocated.

    Whether this information is used for the Post From side of the allocation depends on the posting option that you select.

    Note: If you select override accounting unit information, then the program overrides this field when determining the source of the allocation.
    From, Post
    Select one of these Post From options. This option is for the allocation amount that is created when you post. This table shows the different Post From options:
    Option Description
    Level Detail Creates one transaction line for the From Accounting Unit and Account fields.
    Account Detail Creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.
    Full Detail Creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

    See Post options.

    To Company

    Select the company number for which you are allocating. If you leave this field blank, then the post-from company is the default.

    Note: If you select a company and accounting unit, then leave the Allocation Code field blank.
    To, Account

    Specify or select the accounting unit, account, and subaccount for which you are allocating amounts.

    Whether this information is used for the Post To side of the allocation depends on the posting option that you select.

    Note: If you select a post-to company and accounting unit, leave the Allocation Code field blank.
    To, Post

    Select one of these Post To options. This option is for the allocation amount that is created when you post. This table shows the different Post To options:

    Option Description
    Consolidate Creates one transaction line for the To Accounting Unit and Account fields.
    Level Detail Creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.
    Account Detail Creates as many transaction lines as there are unique accounts and subaccounts in the override information.
    Full Detail Creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

    See Post options.

  3. Click Pool to access Allocation Pool (CA10.8). You can use this form to define the source of the allocation. A source can be a pool.
  4. Click Driver to access Allocation Driver (CA10.9). Use this form to indicate how the allocation is split.
  5. Click More to access Line Detail (CA10.3). Use this form to define override information for an allocation detail line. The posting options that you select on Allocation (CA10.1) determine how the override information is used.
  6. Access the Acct Unit Override tab to define override values for the Accounting Unit field. You can select individual accounting units, an accounting unit list, or a level group.
  7. Access the Account Overrides tab to define override values for accounts. You can select a chart of accounts and summary account, an account range, an account group, a subaccount range, or a subaccount group.
  8. Access the Miscellaneous tab to assign values to miscellaneous allocation detail, including user analysis, activity, account category, step, auto reversal, and transaction type.
  9. Repeat the steps above until you have completed the allocation that you must define.
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