Changing Activity Status

An activity status is a user-defined function which allows you to perform specific actions associated with the activity. Status code functions which can be assigned to activities are posting, budgeting, cost allocation, revenue recognition, billing, capitalization, and purging records. Be sure the activities for which you want to calculate revenue have been assigned a status that includes revenue recognition.

This procedure describes how to change the status of an activity.

Note: This procedure assumes a prior knowledge of the Project Accounting application. For detailed procedures, see the Project Accounting User Guide.

Before you can change the status of an activity, you must define a status code on Status (AC02.1) and assign a status to an activity on Activity (AC10.1).

Procedure flow: Changing activity status

To change activity status

  1. Access Activity (AC10.1).

    To change the status of an activity access Activity (AC10.1). On the Main tab, use the following guidelines to enter the field value:

    Status

    Select a status that includes revenue recognition.

  2. If you want to change the status of one or more activities, access Activity Status (AC12.1).

    To change the status assigned to each activity, use the following guidelines to enter field values:

    Status

    Select the status you want to display. All activities associated with the status display.

    Note: If you leave this field blank, all activities display in alphabetical order.
    Stat (Status) Activity

    If you want to change the assigned activity status, select a new status and select the Change form action.

  3. If you want to select information that will limit your search, click the Filter button to access Filter (AC12.2). Use the following guidelines to enter field values:
    Activity Group

    Type or select an activity group that will display the activities defined only in that group.

    Company

    Type or select the responsible general ledger company you want to display activities for.

    Billable

    Select Yes (Y) or No (N) to only show billable activities.

    Date Range

    Type the beginning and ending date range to display only activities in this date range.

  4. If you want to change the status of a group of activities, access Mass Activity Status Change (AC112).

    On the Activity tab, use the following guidelines to enter field values:

    Activity Group List, Activity Group, Activities, or Activity List

    Select the activities for which you want to perform a mass status change. You can select by activity group list, activity group, activity, or activity list.

    Include Lower Levels

    This option applies only if you enter up to six activities or an activity list. Select Yes for all children activities for any summary or contract activities specified in the six activities or activity list to be updated with the new status. Select No, to not update children activities, but will update the activities included in the set of six activities or specifically included in the activity list. The default is Yes (Y).

    Note: If an activity group list or activity group is specified, all the activities with the group or group list will always be updated.
    New Status

    Type or select the new status for the activities selected.

    Update

    Select Yes (Y) to update the file and generate a list of changes. Select No (N) to get an edit listing of the mass status changes only.

  5. On the Other Options tab, use the following guidelines to enter field values:
    Last Posted Date

    Type the transaction posting date for the activities you want to include in the mass status change.

    Note: If the date you enter is greater than the activity's last posted date, the activity will be included in the status change.
    Beginning Date

    Type the beginning date range for activities you want to include in the mass status change.

    Note: This date range corresponds to the activity date range you defined on Activity (AC10.1). If an activity's date range falls within the range you enter here, that activity is included in the status change.
    End Date

    Type the ending date range for activities you want to include in the mass status change.

    Note: This date range corresponds to the activity date range you defined on Activity (AC10.1). If an activity’s date range falls within the range you enter here, that activity is included in the status change.

Related Reports and Inquiries

To Use
View a listing of Statuses Status Listing (AC202)
View a listing of Activities based on status Activity Listing (AC210)