Defining Fee Billing Retention

Fee billing retention parameters are used to delay fee billing amounts. Retention lets you withhold a percentage of the fee billing amount until a predefined ceiling is reached. Thereafter the amount is fully billable. This procedure describes how to define fee retention parameters.

To define fee billing retention

  1. Access Fee Code Assignment (BR15.2).
  2. On the header, select the contract for which you are setting up fee billing retention.
  3. Use the following guidelines to enter field values:
    Fee Ceiling

    Type the fee ceiling amount for the contract. The fee ceiling is always a monetary amount, even if the Basis is units.

    If no fee ceiling is entered, the ceiling is considered unlimited.

    Fee Tolerance

    Type the fee tolerance amount for the contract. Tolerance applies only to fee revenue, not fee billing.

    If no tolerance is entered, the tolerance is considered zero.

  4. On the Retention tab, set up parameters for delaying fee billing amounts. Use the following guidelines to enter field values:
    Retention Type

    Select whether you want to retain fee billing by invoice or by total.

    Note: You can use only one retention type per contract.
    Percent

    Type the percentage of the total fee amount to be held back. If Retention Type is invoice, this is the percent held back on each invoice. If Retention Type is total, this is the percentage of the total fee that can be billed before retention occurs.

    Total Fee

    Type the total amount of retention that can be billed for this contract. The amount entered will be in contract currency.

    Note:  Total Fee is required if Retention Type is by total.
    Unbilled Fee Ceiling

    Type the total amount of unbilled retention that needs to be withheld before billing can resume. The amount entered will be in contract currency.

    The field is only used with retention by total and can be left blank.

    Posting Acct Category

    Type or select the post-to account category for retention by invoice.

    Note: This field is required if Retention Type is by invoice.
    GL Code

    Type or select the GL Code for retention by invoice.

    Note: This field is required if Retention Type is by invoice.
    Released

    Type or modify the total amount of fee retention released for billing for this contract. The amount entered will be in contract currency.

Related Reports and Inquiries

To Use
Print a report of fee codes Fee Code Listing (BR215)
Rebuild cumulative fee balances Fee Code Recalculation (BR515)