Defining Product Contract Parameters

Type a unique code and description that identifies your product contract or you can select an existing product contract code you want to modify.

When you interface contract and billing information to Accounts Receivable (AR), the contract field defaults in AR as User Field 1.

Type or select the contract activity with which you want to associate the contract. The activity must be defined as a contract type activity and be billable on Activity (AC10.1).

Type or select the currency code to use to bill contract amounts. The invoice includes this currency code.

This currency does not have to be the same as the base currency of the customer. All transactions created as a result of billing or revenue processing will have this currency as the transaction currency.

If you leave this field blank, the currency code assigned to the activity defaults.

Select the type of revenue contract you are defining: Product (1), Maintenance (2) or Product and Maintenance (3).

Type or select the Accounts Receivable company associated with this product contract. The company must first be defined on Company (AR01.1), and then associated with a customer and customer invoice option on Customer (BR11.1).

Type or select the Accounts Receivable customer associated with this contract activity. The customer must first be defined on Customer (AR10.1), and then associated with a company and customer invoice option on Customer (BR11.1).

Type or select the customer invoice option associated with this customer for this contract. Customer invoice options determine how an invoice prints and interfaces with the Accounts Receivable application. Customer invoice options are defined on Customer (BR11.1).

Type or select a payment code for the contract. The payment code controls the processing of payments for the contract, and will override the payment code assigned at the AR Customer level. This allows maintenance-related payments to be processed via EFT while non-recurring payments for a contract may be processed individually.

Payment codes must be defined on Bank Transaction Definition (CB00.4) with Transaction Category = C (Cash Payment Transaction).

Payment codes apply only to maintenance contracts.

Type a customer purchase order number to the contract. The purchase order number is included on the invoice for audit purposes.

Type or select a contract type for the contract. Options are:

• CPFF — Cost Plus Fixed Fee (1)

• CPAF — Cost Plus Award Fee (2)

• T & M — Time and Material (3)

• FFP — Firm Fixed Price (4)

• Other (5)

Type or select a contract class. Options are:

• Government (G)

• Commercial (C)

Type an order number for the contract.

Select whether the contract is assigned to a prime contractor, a subcontractor, or a second-tier contractor. Options are:

• Prime Contractor (P)

• Subcontractor (S)

• 2nd Tier Contractor (2)

If you selected P in the Contractor Tp field, type the prime contractor number.

If you selected S in the Contractor Tp field, type the subcontractor number.

Type the SIC (Standard Industrial Classification) Code.

Type a reference number to be attached to the contract.

Type the number associated with the contract. If this number is entered on or defaulted to a purchase order line, it is an indication of the vendor contract that line is tied to.

The purchase order number field is an optional field for reference use. It is assumed to contain the original purchase order number associated with the contract.

Type a long description for the contract.

Type the total Contract Cost, the Awarded Cost and the Funded Cost.

Type the total Contract Fee, Awarded Fee and the Funded Fee.

Displays the total value (costs plus fee) for contract, awarded and funded.

Displays the fee percent (fee amount/value) for contract, awarded and funded.

Type the total hours for contract, awarded and funded.

Type the total period of performance beginning and ending dates for total contract, total awarded and total funded.