Posting transactions

Use this procedure to post transactions to Project Accounting. The posting programs post released journal entries entered directly in Project Accounting, entries interfaced from non-Lawson applications, or entries transferred from other Lawson applications. Posting must happen in order for billing to occur for all billing methods except Milestone.

1. Access Activity Posting (AC190).

2. Use the Activity tab to select transactions for posting. Use these guidelines to specify the field values:

   Activity Group List, Activity Group, Activities, or Activity List

   Select the activities for which you want to post transactions. You can select by activity group list, activity group, activity, or activity list.

   Note: If you select a summary activity as one of the individual activities for which you want to post transactions, then the report will include transactions for all posting children of that summary activity.

   Transaction Level Type

   Select the activity level for which you want to process transactions:

   • To process transactions for posting activities, select P.

   • If you use Billing and Revenue Management, then you can process billing and revenue recognition transactions exclusively for contract activities. To process transactions for contract activities only, select C.

   • To process transactions for both posting and contract activities, select B.

   Burden GL and Offsets

   Select whether to update general ledger with burden transactions created during posting.

   Post Acct Unit Balances

   Select whether or not account unit and resources balances should be updated when this program is run. Selecting Yes in this field results in the same updates as running Account Unit Balance Post (AC191) separately.

   Update

   Select whether you want to update transactions. Select Yes to update. Select No to print the Activity Posting report without updating transactions.

   Note: If you use burdens, then you should run Activity Posting (AC190) in non-update mode to verify burden transactions before they are updated. After you have verified that the burdens are correct, run Activity Posting (AC190) in update mode.

3. On the Other Options tab, further narrow the selection of transactions. Use these guidelines to specify the field values:

   System

   Select transactions to post by system code. The system code is a two-character code representing a Lawson application. For example, AP represents Accounts Payable, PR represents Payroll, BR represents Billing and Revenue Management, and AC represents Project Accounting.

   Source

   Select transactions to post by source code. The source code is a two-character code assigned to a transaction to identify where the transaction was created. For example, the code AD is assigned to vendor invoice distributions, while PW is assigned to employee payroll wages.

   Post Through Date

   Select transactions to post by date. Transactions with a posting date on or earlier than the date you type are selected for posting. If you leave this field blank, then the current date is set as default.

   Note: Transaction posting dates determine the periods and years to which transactions are posted. The period and year is determined by the calendar assigned to the activity group associated with the activity in each transaction.

   Acct Category Type, Summary Account Category, or Account Category

   Select transactions to post by account category. Select one of these options:

   • Select Acct Category Type to post only transactions that match the type selected. The types to select from are: Revenue, Cost, Accrual or Pass Through. If you select a category type, then you cannot select a summary account category or account category.

   • Select Summary Account Category to post only transactions that match the summary account category selected. If you select a summary account category, then you cannot select an account category type or account category.

   • Select Account Category to post only transactions that match the account category selected. If you select account category, then you cannot select an account category type or a summary account category.

   Operator

   Select an operator ID to post transactions that match the login ID of the person that created or recreated the transaction.

4. On the Output Options tab, define output preferences for the report. Use these guidelines to specify the field values:

   Billing Information

   Select whether to print billing information.

   Beginning and End Balances

   Select whether to print activity beginning and ending balances.

   Summarize report

   Select whether you want the report to include summary or detail level information.

   Level

   Select the level for which to run this report: (1) - Activity Group; (2) - Activity; (3) - Account Category; (4) - Company / Acct Unit; (5) - Resources

   Page Break

   Select where ypu want the page breaks to occur:

   • Activity Group (G)

   • Activity (A)

   • None (N)

   Report Currency

   Select the currency in which you want amounts to appear on the report:

   • Base currency

   • Report 1 currency

   • Report 2 currency

   • All currencies (base, report 1, and report 2)

   Report Style

   Select the style of report to be generated:

   • Standard shows amounts in base currency

   • Inline shows the transaction currency and the currencies selected in the Report Currency field (base, report 1, report 2) on the same report

   • Separate creates separate reports for transaction currency and the selected currencies (base, report 1, and report 2)

   • Both generates both inline and separate reports

   Suppress Totals

   Select whether or not to suppress totals on this report. The default setting is No.