Calendar

A calendar defines the periods used for tracking actual amounts, commitments, and budgets for activities. You assign one calendar to an activity group.

Calendars can be weekly, monthly, or quarterly with any period end dates you want. You can have different calendars for different activity groups. For example, if you want to track an activity-based costing initiative by quarters, then you can set up a quarterly calendar and assign it to the activity group for the activity-based costing initiative. If you want to track a capital project by months, then you must set up a monthly calendar and use it in the activity group for the capital project.

Calendars are designed to contain one year, and each calendar should identify the year for which you will be collecting data. For example, you can define a calendar that coincides with your fiscal year ending date of June 30. Define a calendar called "FYE0630" that includes year 2001, with July 31, 2000 as the first period ending date, continuing with additional months and June 30, 2001 as the last period ending date.

You can set up activity calendars to reflect period end dates which are different from GL calendar period end dates. However, if you want to reconcile General Ledger and Project Accounting, then the period end dates must be the same.