Creating Monthly Invoices

You can create invoices and general ledger transactions for retirees and COBRA participants on a monthly basis. When you process Invoice Edit (BN180) for the creation of monthly invoices, the invoice period must correspond to the billing period on Benefits Company (BN00.1) for retirees and COBRA Parameters (BN00.2) for COBRA participants. Setting up a Benefits company

To create monthly invoices

Access Invoice Edit (BN180).
In the Parameters section, use the following guidelines to enter field values:

Invoice Period

Type the date you want the application to use to create invoices. This is a required field. Invoices are created for retirees and COBRA participants with benefits in effect on this date.

Note: The first time you run Invoice Edit (BN180), the Billing Period fields in BN00.1 for retirees and in BN00.2 for COBRA participants are populated. Thereafter, when you run BN180, the month and year of the date in this field must correspond to the billing period date in BN00.1 for retiree invoices and the billing period date in BN00.2 for COBRA participant invoices.

Invoice Date

Type the invoice date. This is a required field. The date you type prints on each invoice.

Due Date

Type the date that payments are due. If you leave this field blank, the application calculates the due date using the Due Date field in Benefits Company (BN00.1) for retirees and COBRA Parameters (BN00.2) for COBRA participants.

Selection Option

Select the kind of invoices that you want processed. This is a required field. If you select Manual Invoices, the report lists the invoices created in Manual Invoice Entry (BN80.1). If you select Monthly and Manual Invoices, the report lists manual invoices from BN80.1 and creates monthly invoices for the specified invoice period.

Report Option

Select the people for whom invoices are being created.

Update

Select the action you want to perform. If you select Report Only, the report lists invoices that you selected in the Selection Option field. If you select Update, the report lists or creates the invoices that you selected in the Selection Option field. It is recommended that you select Report Only to review the report before selecting Update.
Select the Add form function.
Submit the report.

Related Reports and Inquiries


To	Use
Display all invoices, payments, and credit memos for a COBRA participant or retiree	Transaction Inquiry (BN82.1)
List all benefits in which COBRA participants or retirees are enrolled	COBRA, Retiree Benefit Inquiry (BN77.1) or COBRA and Retiree Benefit Report (BN233)