Creating Benefit Change Audit Records

Employee Change Benefit Update (BN100) determines which benefits are updated using benefit change audit records. A benefit change audit record is created on Benefit Change Audit (BN35.1) when a personnel action that might affect employee benefits is updated in Individual Action (PA52.1) or Action Update (PA100).

A benefit change audit record is created by a personnel action if all of the following are true.

  • The personnel action is made on an employee who has at least one benefit.

  • When the personnel action was made on the employee, the Update Benefits field is Yes in Individual Action (PA52.1) , Mass Pay Action (PA52.2), or Mass Action (PA52.3).

  • The personnel action performs one or more of the following changes:

    • Adds or deletes the employee from an employee group that was defined with Yes in the Benefits field on Employee Group Definition (HR55.1), Employee Groups By Employee (HR55.2), or Employee Groups By Criteria (HR55.3).

      For example, a personnel action changes the employee's status from part-time to full-time. The status change removes the employee from the PARTTIME employee group and adds the employee into the FULLTIME employee group.

    • Changes the employee's benefit postal code in Employee (HR11.1).

      Note: If an employee's home postal code and benefit postal code are the same, changing an employee's home postal code also changes the employee's benefit postal code.

    • Changes the employee's salary. Changes to all of the following data items from Employee (HR11.1) are considered a change to the employee's salary: job code, FTE (Full-Time Equivalent), rate of pay, step, grade, schedule, salary class, or benefit salaries 1 through 5.

    • Changes the employee's pay frequency

    • Changes the employee's birthdate

    • Changes the employee's age*

    • Changes the employee's years of service. * Changes to all of the following data items from HR11.1 (Employee) are considered a change to the employee's years of service: hire date, adjusted hire date, seniority date, and benefit dates 1 through 5.

    • Changes the employee's smoker status. *

      * Indicates these changes are listed on Employee Change Benefit Update (BN100) as affecting an employee's benefits but do not trigger BN100 to update an employee's benefits.

If a change is on hold on Benefit Change Audit (BN35.1), Employee Change Benefit Update (BN100) does not process the change. A change is on hold if you change the Hold field to Yes on BN35.1.

After BN100 processes a change, the change is deleted from BN35.1.