Changing Flex Credits

This procedure outlines the tasks to change flex credits for an employee. If you used Flex Credit Calculations (BN145) to create flex credits, you can use this procedure to override the application-calculated flex credits or annual salary.

It is recommended that you process changes to flex credits by stopping the current flex credit record and adding a new record with a new effective date. This maintains your audit trail of changes. You can change the information on an existing flex credit record if you do not reduce the employee's total flex credits below what they are spending on benefits.

Before you stop a flex credit record for an employee, you must first stop all the benefits associated with the flex plan.

To change flex credits

Access Employee Flex Credits (BN45.1).
Select a Company.
Select the Employee.
Type the employee's flex credit record Start Date. An employee can have more than one flex credit record for a flex plan year. If an employee's has more than one flex credit record, the dates cannot overlap.
Select a Flex Plan. The plan you select determines the credits the employee receives and the benefit plans for which the employee is eligible.
If you are stopping the flex credit record, type the new stop date. If you will be adding a new record with new information, the stop date should be one day prior to the start date to be used on the new record.
If you want to override the annual salary flex credits are based on, type the new Annual Salary.
If you want to override any of the credits an employee receives based on either years of service, age, dependents, or lifestyle, type the new number in the appropriate field.

Credits are added to the total flex credits available for the employee to buy benefits.
If you want to override the pretax dollars as defined on Flex Credits (BN08.1), type the new pretax dollars amount.
Select the Change function.

Related Reports and Inquiries


To	Use
Display plans an employee is enrolled	Employee Benefit Summary (BN51.1)
Display an employee's annual contributions and deductions in a benefit plan	Employee Benefit Detail (BN51.2)
Display participants of a plan as of a specific date.	Current Plan Participants (BN50.1)
Display an employee's flex periods	Flex Benefit Periods (BN46.1)
Display an employee's use of flex and pretax dollars for a flex benefit period	Flex Benefits Inquiry (BN46.2)
List employees current benefits	Employee Benefit Report (BN231)
Run a statement of an employee's current benefits	Benefits Statement (BN232)