Down payments in Billing

You can use the Billing application to accept cash and electronic payment (EP) as down payments.

See Electronic Payment overview.

Difference of cash and EP down payments

Cash and EP down payments are different in terms of display on an invoice, the application where you apply the down payment, and the way you post the down payment information in the General Ledger application.

This table shows the differences between the down payment types when you update the Billing transactions to the subsystems:

Cash down payments EP down payments
  • The gross amount is sent by the Billing application as an open invoice to the Accounts Receivable application.
  • The gross amount to the accounts receivable account is posted by the General Ledger application.
  • You manually apply the down payment amount in the Accounts Receivable application.
  • You can manually record the EP down payment in the General Ledger application when you receive payment.
  • The net amount is sent by the Billing application as an open invoice to the Accounts Receivable application.
  • The net amount is posted by the General Ledger application to the accounts receivable account.
  • The down payment is posted by the General Ledger application to the EP accounts receivable account.