Recurring invoices setup in Billing

To run recurring invoices in the Billing application, you must complete setting up these options that are directly related to recurring invoice processing:

  • Control Recurring Charge Entry
  • Use Recurring Bill Date as Invoice Date
  • Use a Recurring Invoice Prefix

See Billing setup.

Control Recurring Charge Entry

To authorize specific users in maintaining billing charges, you can use the Control Recurring Charge Entry option. If the quantities in the recurring invoice change from one billing period to the next billing and you manually control the charges in each billing period, then you can use this option.

Use Recurring Bill Date as Invoice Date

You can use the recurring bill date as invoice date option to base the invoice date on the date that you create the invoice in Billing. To set the invoice date as the date that you created the invoice, date may vary from one month to the next.

For example, if you run invoices the third Thursday of every month, one month may have an invoice date in the 17th, and the next invoice date may be in the 20th.

If you decide that not to use the recurring bill date as the invoice date, you can pre-define a date, such as the 15th of every month.

Note: You can use the invoice date to know which General Ledger period a specific transaction is posted.

Use a Recurring Invoice Prefix

To identify the recurring invoices with a unique two-character prefix, you can use the Recurring Invoice Prefix option.