Setting up the Billing company

Rounding

You can only use Rounding Accounting Unit, Account, and Sub Account for BL invoicing if the Rounding flag on the Invoice Options tab (Company BL00.1) is set to W (Nearest whole amount). Specify the accounting unit, account, and sub account to default for use for rounding.

Invoicing Level

Decide whether to control invoicing at the company level or the process level. See Company or process level invoices (BLD/DST).

Rounding

Select a rounding option for calculating and printing on invoices (BL122).

• N (None) rounding is not done on the invoice. This is the default setting.

• W (Whole amount) the invoice will round to the nearest whole amount.

You can print a detail line amount on the invoice prior to the Net Total line for the rounding amount. The rounding amount will post to the default account unit and account setup on the Company (BL00.1) or Process Level (BL01.1) – based on the flag for Invoicing Level. To use rounding, the Rounding Accounts must be set up.

Batch Control Totals

Select Yes if you want to require the addition of batch control totals before releasing invoices in batch.

Use Recurring Bill Date As Invoice Date

Specify whether to use the invoice date as the bill date of a recurring invoice or not.

Run Invoice Print Edit

Select Yes if you want to require the use of Invoice Print Edit Report (BL121) before printing and finalizing invoices in Billing.

Print Final COD Invoice

Specify whether you want to create and print invoices twice for Cash On Delivery orders or not. You can print an invoice for the driver and another one for the customer.

When you select Yes, you can print and send the first invoice to the delivery driver. When the driver returns with the payment, make the necessary changes to the invoice then print and send the second invoice to the customer for their records.

Apply Discounts to Add-on Charges

Select whether you want to include add-on charges in the discount calculations at the order level or not.

Apply Terms to Add-on Charges

Select whether you want to include add-on charges in the terms calculations or not.

If you include a discount in the payment terms and you select No, then you cannot include the amount for add-on charges in the order total where you calculate the terms discount.

Apply Terms to Freight Charges

Select whether you want to include freight charges in the terms calculations or not.

If you include a percentage discount in the payment terms and you select No, then you cannot include the freight charge amount in the total of the order from which the terms discount is calculated.

Post Cost for Interface Invoices

Select whether you want to post cost for interfaced invoices or not.

If you interface invoices from a third-party application, then select Yes to post cost for interfaced invoices.

Audit Price Changes

Select whether you want Billing to track changes made to the normal default pricing on an order or not.

Require Unit of Measure

Select whether you want to require users to specify the unit of measure for each item when adding an order or not.

Location Based Pricing

Select whether you want to price items at the location level and establish a separate base price for each location or not.

If you want to price items at the company level, then select No.

Control Recurring Charge Entry

Select whether you want to allow the billing operator to limit billing quantity and charge on items that reset to zero after each periods or not.

If you select Yes, then you have to set up operator and item combinations in Recurring Invoice User Items (BL15.1).

If you select No, then billing operators cannot limit billing quantity and charges on items.

Multiple Currency

Select whether you process orders in the Order Entry application in the company base currency or another currency.

Tax Option

Specify how you can calculate an print tax on Billing invoices when using the Lawson Tax application.

• D (Print tax detail on each line - tax is calculated at the line level)

• P (Include tax in line amounts and print a summary of tax information - tax is calculated at the line level)

• S (Print a summary of tax information - tax is calculated at the line level)

• T (Print a summary of tax information - tax is calculated at the summary level)

• B (Print tax at the line and summary levels - tax is calculated at the line level)

• X (Print only tax codes and rates at the line level - tax is also printed at the summary level. Tax is calculated at the summary level)

Manual Order Numbering

Select whether to generate numbers for customer orders manually or automatically. The user can specify the numbers manually at order entry or automatically by using the application.

Manual Return Numbering

Select whether to generate numbers for customer returns manually or automatically. The user can specify the numbers manually at order entry or automatically by using the application.

Limit Returns

Select whether to limit billing company when accepting returns for a number of days, a specific date, or not. These are the options:

• If there is no time limit on returns, then select N (None).

• To specify the number of days from the invoice date that a return authorization can be generated, select D (Days).

• To specify a date on theItem Master, Item Location, National Account, or Customer, select S (Specific Date). You cannot create return authorizations on and after this date.

Note: You can only use S if you set Allow Returns on Item Master, Item Location, National Account, or Customer fields to not allow returns.

Limit Days

Specify the number of days from the customer invoice date that you can create a return authorization.

Audit Order Changes

Select whether you can run the Intercompany Order Audit Report (OE210) to audit order changes or not.

Default Cancellation Reason

Select the reason code to default when orders are cancelled or deleted. You can set up reason codes using Reason Codes (BL07.1).

Route Processing

Indicate whether the company uses route and stop delivery or not.

Date

Specify a date to use for the Warehouse application in batch allocation such as order entry date, request date, or expected ship date.

Backorder Control

Select the type of control that you want over the backorder process. These are the available options:

• Order Entry only - You can only prevent the creation of backorders in the Order Entry application. You can still create backorders as needed for the Warehouse allocations and shipping programs.

• Warehouse only - You can only prevent the creation of backorders in the Warehouse application. You can still create backorders as needed for the Order Entry programs and allow using substitute items in potential backorder situations.

• Both Order Entry and Warehouse - You can prevent the creation of backorders in both the Order Entry and Warehouse applications.

• Ignore - You can create backorders in both the Order Entry and Warehouse application programs. To handle the processing of these orders, a service is available for Lawson ProcessFlow and Infor Process Automation users. For information, see the ProcessFlow Reference Guide and IPA Services for Infor Lawson Reference Guide.

You can use the X on a line to print all comments tied to an item on Item Comments (IC18.1) and belongs to the comment type referenced below on Invoice Register and Print (BL122).

You can use this option to identify which reports the item comments should print.