Setting up the Billing company (BL/DST)

Rounding

Specify the accounting unit, account, and sub account to standard to use for rounding.

Note: You can only use Rounding Accounting Unit, Account, and Sub Account for BL invoicing if the Rounding flag on the Invoice Options tab (Company BL00.1) is set to nearest whole amount (W).

Invoicing Level

Select whether to control invoicing at the company level or the process level.

See Company or process level invoices (BLD/DST).

Rounding

Select a rounding option for calculating and printing on invoices (BL122). To not round off the amounting the invoice, select N. To round off the amount in the invoice to the nearest whole number, select W.The default value is N.

Note: You can print a detail line amount on the invoice before the Net Total line for the rounding amount.The rounding amount is posted to the default account unit and account setup on the Company (BL00.1) or Process Level (BL01.1). This is based on the flag for Invoicing Level. To use rounding, you must set up the Rounding Accounts.

Batch Control Totals

Select Y to require the addition of batch control totals before releasing invoices in batch.

Use Recurring Bill Date As Invoice Date

Select Y to use the invoice date as the bill date of a recurring invoice.

Run Invoice Print Edit

Select Y to require the use of Invoice Print Edit Report (BL121) before printing and finalizing invoices in Billing.

Print Final COD Invoice

Select Y to create and print invoices twice for cash-on-delivery orders. You can print an invoice for the driver and another one for the customer.

Note: If you select Y, then you can print and send the first invoice to the delivery driver. When the driver returns with the payment, make the necessary changes to the invoice then print and send the second invoice to the customer for their records.

Apply Discounts to Add-on Charges

Select Y to include add-on charges in the discount calculations at the order level.

Apply Terms to Add-on Charges

Select Y to include add-on charges in the terms calculations.

Note: If you include a discount in the payment terms and you select N, then you cannot include the amount for add-on charges in the order total where you calculate the terms discount.

Apply Terms to Freight Charges

Select Y to include freight charges in the terms calculations.

Select whether to include freight charges in the terms calculations or not.

Note: If you include a percentage discount in the payment terms and you select N, then you cannot include the freight charge amount in the total of the order from which the terms discount is calculated.

Post Cost for Interface Invoices

Select Y to post cost for interfaced invoices from a third-party application.

Audit Price Changes

Select Y to track changes made to the normal default pricing on an order in Billing.

Require Unit of Measure

Select Y to require users to specify the unit of measure for each item when adding an order.

Location Based Pricing

Select Y to price items at the location level and establish a separate base price for each location. Select N to price items at the company level.

Control Recurring Charge Entry

Select whether to allow the billing operator to limit billing quantity and charge on items that reset to zero after each periods. If you select Y, then you must set up operator and item combinations in Recurring Invoice User Items (BL15.1). If you select N, then the billing operators cannot limit billing quantity and charges on items.

• Select Invoice Prefix to identify the invoices created by your company or process level, specify an invoice prefix to precedethe invoice number.
• Select Credit Memo Prefiix to identify the credit memos created by your company or process level, specify a credit memo prefix toprecede the credit memo number.
• Select Recurring Invoice Prefix to identify the recurring invoices created by your company or process level, specify a recurring invoiceprefix to precede the recurring invoice number.

Multiple Currency

Select whether to process orders in the company base currency or another currency of the Order Entry application.

Tax Option

Select how to calculate and print tax on Billing invoices when using the Lawson Tax application. You can select one of these options:

• D: Calculate and print tax detail on each line.
• P: Calculate tax and in line tax amount on a line and print a summary of tax information.
• S: Calculate tax on a line level and print a summary of tax information.
• T: Calculate and print a summary of tax information.
• B: Calculate tax on a line and print tax on both line and summary of tax information.
• X: Calculate tax on a summary of tax information, print tax codes and rates on a line, and print tax on a summary of tax information.

Manual Order Numbering

Select Y to generate numbers for customer orders manually. Select N to generate numbers for customer orders automatically.

Manual Return Numbering

Select Y to generate numbers for customer returns manually. Select N to generate numbers for customer returns automatically.

Limit Returns

You can select one of these options:

• N if there is no time limit for the billing company to accept returns.
• D to specify that a return authorization is generated only for a number of days from the invoice date.
• S to specify a date on the Item Master, Item Location, National Account, or Customer fields.

Note: You can only select S if you set Allow Returns on Item Master, Item Location, National Account, or Customer field to not accept returns.

Limit Days

Specify the number of days from the customer invoice date to create a return authorization.

Audit Order Changes

Select Y to audit order changes using Intercompany Order Audit Report (OE210).

Default Cancellation Reason

Select the default reason code for cancelled or deleted orders. To set up reason codes, you can use Reason Codes (BL07.1).

Select the default reason code when orders are cancelled or deleted. You can set up reason codes using Reason Codes (BL07.1).

Route Processing

Select Y if the company is using route and stop deliver.

Date

Specify a date to use for the Warehouse application in batch allocation such as order entry date, request date, or expected ship date.

Backorder Control

Select the type of control to use over the backorder process:

• O: Prevent creating backorders in the Order Entry application.
  Note: You can select O to create the required backorders for the Warehouse allocations and shipping programs.
• W: Prevent creating backorders in the Warehouse application.
  Note: You can select W to create the required backorders for the Order Entry programs and enable substitute items in potential backorder situations.
• B: Prevent the creation of backorders in both the Order Entry and Warehouse applications.
• I: Create backorders in both the Order Entry and Warehouse application programs.
  Note: To handle the processing of these orders, you can use the available service for LawsonProcessFlow and Infor Process Automation users.

  See Process Flow Reference Guide and IPA Services for Infor Lawson Reference Guide.

You can use user fields to gather various kinds of data about transactions. In the Billing application, you can define the type of data to gather about transactions relating to Billing and Order Entry processing.

Once you decide what type of information to gather, you can define the user fields by specifying the data type.

You can see user fields on various transaction forms. To record and report data about a specific transaction, you can use the user fields.

BL User Fields

Determine data types for invoice header, invoice line, or ship to address user fields. This button accesses BL User Field Types (BL00.2).

OE User Fields

Determine data types for customer order, customer order line, or operator user fields. This button accesses OE User Field Types (BL00.3).