Closing the Billing Period

  1. Access Subledger Close (BL199).
  2. Select a job name to close in the billing period.
  3. Provide a job description to close in the billing period.
  4. Select the company to close in the billing period.
  5. Select the fiscal period for the data stored on this record.
  6. Select the fiscal year for the data stored on this record.
    Note: If you specify a cutoff date or number of days added to or subtracted from the current system date, the Order Entry distribution record is purged. If you purge records without saving it to a disk, you cannot retrieve the records.
  7. To purge distribution records and close the period from the Billing application, select the period, year, and GL cutoff date.
  8. To purge distribution records, specify a GL cutoff date and the number of days to add or subtract from the current system date.
    Leave the Period and Year fields blank. To purge general ledger distribution records, the days from the current system date are the cutoff date. All records within that range is purged by the Billing application.
  9. To save the records you are purging to a disk, select Yes in the Clear Output File and Save Purged Records to Disk fields.
  10. Click Change.
  11. Click Submit.