Defining the budget

To define the budget, complete these steps:

  1. Perform a form transfer to Budget Architect (EB10.1).
  2. To define your budget, specify this information:
    Budget Name
    Specify a name for your budget. Generally, you must create one budget for each data set that you have in the Pillar application. You can construct multiple budget reports from a single budget.
    Description
    Provide a short description for your budget.
    Note: If you are opening an existing budget, select the Budget Name and Inquire to populate in the rest of the fields on EB10.1.
    Planning Periods

    Select the time periods that you use to create budgets.

    Fiscal Years

    Select the beginning and ending years for data values to supply to this budget. For example, you can supply current year actuals as values for next year's budget.

    Budget Status

    Select whether the budget has an active or inactive status. If you select Active, then you can import and export to and from the budget application. Otherwise, select Inactive.

    Quarterly Redistribution

    If you budget quarterly in your budget application, but you export budgets to Lawson in a monthly format, select the value that represents how the periods in each quarter are distributed. Specifically, you are defining how many weeks are included in each period of a quarter.

    Select one of these redistribution types for each period:

    Period Description
    Equal Divides the weeks in each period evenly.
    4-4-5 Divides the weeks in each period so that there are four weeks in the first and second periods and five weeks in the third period.
    5-4-4 Divides the weeks in each period so that there are five weeks in the first period and four weeks in the second and third periods.
    4-5-4 Divides the weeks in each period so that there are five weeks in the first and third periods and four weeks in the second period.
    Budget Number

    If you intend to export budgets from your budget application to Lawson General Ledger or Project Accounting, specify a 3-digit number for the budget. This number should correspond to a budget number that you have assigned in General Ledger or Project Accounting.