Creating the line item export report definition

The purpose of this procedure is to create an export report file definition. Budget Architect uses this file definition to interpret and transfer budget data from the Pillar application's ASCII file to Lawson General Ledger or Project Accounting applications.

  1. From EB10, select a budget and click Define Rpt. to display Line item Reports (EB30.1).
  2. On EB30.1, click Export Report to display Budget Line Item Export (EB30.3).
  3. Complete these fields on EB30.3:
    Budget Name

    Select your budget name.

    Report Name and description

    Select or specify the line item report name in Budget Architect.

    Note: The report name must match the name of the ASCII file that you exported from the Pillar application. For example, if the report name is AU-ACCT-EXPORT, then the ASCII file name is AU-ACCT-EXPORT.ASC. Export report file names must not contain spaces or special characters.
    Type

    Specify the Pillar application's report type (asset, liabilities, and equity, revenue or expense).

    Fiscal Year

    Specify the fiscal year for the budget data that you are exporting. This year is embedded in the General Ledger and Project Accounting budgets.

    Template

    Specify the line item report column template. This template defines the columns of a budget line item report. See Defining report column templates

    Note: The template's columns must match exactly the columns in the Pillar application's export file.
    Header

    Specify whether the first record in the export file contains column headers.

    Amount Lines

    Specify whether the export file contains amount rows.

    Unit Lines

    Specify whether the export file contains unit rows.

    Rate Lines

    Specify whether the export file contains rate rows.

  4. Click Add or Change to save your selections.