Defining Transaction Entry Options

During this procedure, you will set up how you want batches to be numbered, whether the batch totals must equal the control totals before the batch can be released, and whether an operator ID is required.

To define payment and transaction entry options

  1. Access Company (AR01.1), Entry tab.
  2. Define payment entry options on the Entry Tab. Use the following guidelines to enter field values:
    Automatic Batch Numbering

    Select Yes if automatic batch numbering will be used for cash entry.

    Note: You must select Yes if you interfaced lock box payments.
    Last Batch

    If you selected Yes in the Auto Batch Numbering field, type the last cash batch number assigned. When you add a new cash, the system increments this field by one. If left blank, the system begins numbering cash batches with 1.

    Batch Control

    You must decide whether cash batch totals must equal control totals before you can release a cash batch.

    Operator ID Required

    You must decide whether an operator ID is required during cash entry and application.

    Edit Remittance

    Select Yes if remittance records entered in Cash Remittance (AR21.4), interfaced through Lock Box Interface (AR570), Payment 1 Interface (AR575), or Payment Interface (AR580) to be edited.

    Edit Deposit Date

    Select Yes if you want the deposit date to be edited against the general ledger date range defined in the Lawson General Ledger system. Use System Control (GL01.1)to establish the desired date range.

  3. Define transaction entry options in the Transaction Entry Options area of the form. Use the following guidelines to enter field values:
    Automatic Batch Numbering

    Select Yes to use Automatic Batch Numbering for manual invoice entry.

    Last Batch

    If you selected Yes in the Auto Batch Numbering field, type the last invoice batch number assigned. When you add a new invoice batch, the system increments the value of this field by one. If left blank, the system begins numbering invoice batches with 1. You can change the value of this field as long as the new value is greater than the highest invoice batch number used.

    Batch Control

    You must decide whether cash batch totals must equal control totals before you can release a cash batch.

    Operator ID Required

    You must decide whether an operator ID is required during cash entry and application.

    Currency Override

    Select whether you can override the default customer currency code when you enter a transaction.

    Interface Distributions

    Select whether interface transactions will have a historical AR Code based distribution record created. Used for reporting purposes in AR197 Self Balancing Report. Note, this is an interface option only, and not a conversion option.

    Interface Distribution Sum

    Select whether interface transactions will create historical AR Code based distribution records in detail or in summary.