Defining Processing Options

During this procedure, you will set processing rules, assign cash ledger codes previously set up, and how you want summary batches, chargebacks, and RTM's to be numbered.

To define processing options

  1. Access Company (AR01.1), Process tab.
  2. On the Process tab, use the following guidelines to enter field values:
    Customer Delete Months

    Select the number of months that must elapse after the last customer activity date (last payment, statement, or invoice date) before AR301 (Customer Purge) can automatically delete a customer. If left blank, AR301 deletes customers regardless of the last activity date.

    Verify Post Date

    Select whether the Accounts Receivable application edits General Ledger dates assigned to transactions against the General Ledger date range on System Control (GL01).

    Note: You should set this flag to be the same as what you selected for the Control field on System Control (GL01.1).
    Hold Code

    Define a hold code for the company. This code is used during analyst reviews. It can also be uses in order processing systems to help decide whether to process orders for a particular customer.

    Risk Code

    This user-defined field is used for reporting purposes and as a selection option for credit review.

    Due Date Change allowed

    Indicates whether you can change the due date of a disputed transaction or invoice obligation.

    History Update Periods

    Type in the number of period closings until the status of a payment or transaction is updated. The value of this field has two implications.

    1. This value is the number of periods until the status of a payment or transaction will be updated from Fully Applied to Closed.

    1. This value is also the number of periods until the status of a payment or transaction will be updated from Closed to Historical.

      Therefore, a payment or transaction will not become historical until it has been processed by the number of period closings equal to two times the value of this field. This allows you to select how long an item is available for open "as of" reporting.

    Summarize Trans Lines

    Select whether your transactions will be displayed or printed i detail or summary.

    • Select No for Detail. Each line item associated with the transaction will print.

    • Select Yes for Summary. One line for the total of the transaction will print.

      This affects external documents, such as, statements, and dunning letters, credit management programs and cash application screens.

      Note: If you assigned a multiple payment terms code to the transaction, you must select No in this field.
    Audit Customer Changes

    Select a customer audit option. Indicates whether customer changes will be tracked at the company level.

    National Account trans Option

    Select whether national account transaction records will be created or deleted in AR12 National Account, or in AR112 National Account transaction Update. If a company will have national accounts with a very high number of open transactions amongst a national account relationship, for performance considerations, it is recommended that this option = Y. Valid values are:

    • N = AR12 will maintain transactions

    • Y = AR112 will maintain transactions

    Procurement Group

    This field contains the identifier for the procurement group this AR company relates to. This is needed to edit Intrastat-based Ship Terms.

  3. In the Cash Ledger Codes area of the form, assign Deposit Payment, Adjustment Payment, and RTM Payment codes. These codes will default on the deposits, adjustments, and RTM's in the Cash Management application for this company.
  4. In the Last Numbers area of the form, use the following guidelines to enter field values:
    RTM

    You can type the transaction number of the last return to maker (RTM) notice created.

    If left blank, the system begins numbering RTMs with 1. RTMs are in the form of debit memos, and RTM numbers begin with "RM-".

    Chargeback

    You can type the transaction number of the last chargeback created.

    If left blank, the system begins numbering chargebacks with 1. Chargebacks are in the form of debit memos, and chargeback numbers begin with "CB-".

    Reassign

    You can type the reassignment number of the last reassigned open obligation created.

    If left blank, the system begins reassignments with 1. Reassignments are in the form of debit memos, and reassignment numbers begin with "GP-" (represents "grouping").

    Credit Chargeback Prefix and Number

    Type the credit chargeback prefix and number.