Defining Cycle Codes

Cycle codes control the selection and processing of customer statements, finance charges and dunning notices. There are four types of cycle codes: balance forward, open item, finance charges, and dunning notice. This procedure describes how to set up cycle codes.

To define a cycle code

  1. Access Cycle Codes (AR04.1).
  2. Define cycle codes and types. Use the following guidelines to enter field values:
    Type

    There are four types of cycle codes:

    • Balance Forward Statement - allows you to define a range of customers to be assigned to the cycle code.

      Note: If you select this type, you must fill in the statement assignment fields. Type the beginning and ending character, representing the first character of the customer name.

    • Open Item Statement - allows you to control frequency and customer selection when you print statements.

    • Finance Charges - allows you to control frequency and customer selection when you assess finance charges. Setting up finance charges

    • Dunning Notice - allows you to control frequency and customer selection when you print dunning notices. Assign a "D" cycle code to directly flag a customer for dunning notice selection.

    Statement Assignment Range

    If you selected Balance Forward in the Type field, you must define an assignment range. Type the beginning character representing the first character of the customer name for a range of customers to be assigned to the statement cycle code.

    Leave this field blank for any other type selected.

Related Reports and Inquiries

To Use
Select customers for past due notices according to dunning cycle codes Dunning Letter Select (AR160)
List cycle codes Cycle Listing (AR204)
Use the Finance Charge code as a selection parameter Finance Charge Late Payment (AR137)
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