What Is Line Item Entry?
If a transaction is created with one GL distribution line with an activity/account category combination, the application will automatically assume one line item for the transaction; however, if the transaction has multiple GL distributions and any of the distributions have an activity/account category combination, then the user must create line items in AR42.8 that balance to the distributions for each activity/account category combination.
Example
If you have an invoice of $500.00 with a distribution to GL for $250.00 with Activity 123/Account Categ 987 and a second GL distribution for $100.00 with Activity 543/Account Categ 987 and a third GL distribution for $150.00 with no Activity/Account Categ (blanks), then you must enter in AR42.8 line item(s) for Activity 123/Account Categ 987 that total $250.00, line items for Activity 543/Account Categ 987 that total $100.00, and line item(s) with no Activity/Account Categ that total $150.00.
The line items created can be one-for-one to the distributions or can be many line items broken down into smaller values as long as all line items for each unique combination of Activity/Account Categ add up to the amount of the GL distribution for that Activity/Account Categ. In this instance, blank Activity/Account Categ is looked at as a unique combination.