Entering cash using Cash Customer, Transaction Assignment

  1. Access Cash Customer, Transaction Assignment (AR21.2) and specify the cash batch number.
  2. Specify the payment (check) number, the amount, and the customer number or invoice number associated with the payment.
    Note: If you leave the customer number field blank and specify a transaction number, then the application will set the the customer number as default.
  3. If applicable, associate the cash payment with a contract or contract activity (from the Project Accounting (AC) and Billing and Revenue Management (BR) applications), or with just an activity group.
    Note: If you specify a contract, then the program derives the activity and activity group. If you specify a contract activity, then the program derives the contract and activity group.
  4. Click More to open More (AR21.6).
  5. Add prepayment information or select an alternate RNA account defined in the process level. Use these guidelines to specify the field values:
    Reference Type

    Select the type of transaction: Order, Invoice, Debit, Credit, Mixed, Billing, Purchase Order, or non-Lawson.

    Note: The currency of the payment must equal the currency of the invoice or open order.
    Reference

    Displays the Reference value.

    Auto Apply

    Select Y to auto apply then edit the customer as open item type processing.

    Prepayment Code

    Select the prepayment account.

    Alternate RNA code

    Select an alternate RNA account. If you entered a code in the Prepayment Code field, then you can not use this field.

    Note: When entering remittance information, transaction type of I is used for both invoice and debit memos.
  6. Click Remit to open Cash Remittance (AR21.4) subform.
  7. Specify the remittance information such as transaction, transaction type, and remit amounts referenced on the payment.
    Note: When you run Automatic Cash Application (AR130), the system will apply the payment to the noted transactions.
  8. Click Totals to display totals for the batch, including the difference between the control and entry totals for a cash batch.
  9. Click U(ser) to open Payment User Fields (AR21.9).
  10. Specify user defined data in the fields. The information entered here is for reference only. The value of the field is defined on Company (AR01.1).