Accounts Receivable User Guide

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Accounts Receivable overview
Accounts Receivable Process Flow
How Accounts Receivable Interfaces With Other Lawson Applications
Accounts Receivable setup overview
Accounts Receivable setup overview
Accounts Receivable setup requirements
Setting up General Ledger
Concepts in this chapter
What is a Chart of Accounts?
What Should I Consider Before Setting Up a Company?
How are Accounting Units Used?
What Is An Intercompany Relationship?
What Do System Controls Do?
Procedures in this chapter
Defining the chart of accounts
Defining a company
Defining accounting units
Defining Intercompany Relationships
Setting system controls
Setting up Currency
Concepts in this chapter
Considerations before setting up currency
What Are the Setup Requirements for Multiple Currencies?
Currency codes
Currency exchange
Currency revaluation
Currency translation (intercompany)
Report currency translation (intracompany)
Translation rate types
Unrealized and realized gain and loss accounts
Procedures in this chapter
Defining currency codes
Defining a currency table (AR/CU)
Defining currency relationships (AR/CU)
Options for defining currency relationships
Related reports and inquiries
Defining currency exchange rates (AR/CU)
Options for defining exchange rates
Related reports and inquiries
Defining unrealized and realized gain and loss accounts (AR/CU)
Setting up Cash Management
Concepts in this chapter
What Is a Transaction Code?
What Are Cash Codes?
What is the Difference Between EFT and BOE Payments?
What Is a Journal Book?
Procedures in this chapter
Defining a Bank
Bills of Exchange options for defining a bank
Defining Cash Codes (Bank Accounts)
Defining company - cash code relationships
Defining Bank Transaction Codes
Setting up Terms
Concepts in this chapter
Where are Terms Used?
What Is a Net Term?
What Is a Multiple Payment Term?
What Is a Split Term?
What Is a Prox Term?
What Is a Fixed Days Term?
What Is a Prepayment Term?
Procedures in this chapter
Defining net terms
Defining Multiple Payment Terms
Defining Split Terms
Defining Fixed Days Terms
Defining Prox Terms
Defining Prepayment Terms
Setting up Tax
Procedures in this chapter
Defining Your Tax Company
Defining Tax Codes
Defining Tax Tables
Assigning Tax Rates to Tax Codes
Overriding Tax Rates
Assigning Tax Codes to Your Company
Converting non-Lawson data
Setting up VAT and Intrastat reporting
Third-party tax applications
Setting up customer groups
Concepts in this chapter
What Accounts Receivable Structures do I Need to Define?
What Is a Customer Group?
How do I Share Customers Between Multiple Companies?
Procedures in this chapter
Defining customer groups
Options for defining a customer group
Related reports and inquiries
Setting up a company
Concepts in this chapter
What Structures Do I Need to Define?
Company Structure
Procedures in this chapter
Defining an Accounts Receivable Company
Defining Transaction Entry Options
Defining Processing Options
Defining Cash Application Options
Options for Cash Applications
Defining General Ledger Codes
Defining finance charge options
Defining EFT Options
Defining BOE Options
Adding a Company
Setting up finance charges
Concepts in this chapter
What Are the Different Types of Charges?
Procedures in this Chapter
Defining Finance Charge Codes
Defining Finance Charge Options
Defining Charge Cycles Codes
Establish Charge Code Parameters
Related Reports and Inquiries
Setting up process levels
Concepts in this chapter
What is a Process Level?
What Is a Process Level Group?
What Is a Process Level Report Group?
Procedures in this chapter
Defining a process level
Defining a Process Level Group
Defining a Process Level Report Group
Setting up AR codes
Concepts in this chapter
What Are Processing Codes?
What Are Customer Codes?
What Are Adjustment Reason Codes?
What Are Cycle codes?
Procedures in this chapter
Defining Adjustment Reason Codes
Defining Memo Reason Codes
Defining Category Codes
Defining Dispute Codes
Defining Operator Codes
Defining Additional General Ledger Codes
Defining Cycle Codes
Defining Customer Classes
Defining Credit Analyst Codes
Defining Territory Codes
Defining Sales Representative Codes
Defining Lock Box Codes
Defining Aging Codes
Defining Hold Codes
Setting up customers
Concepts in this chapter
What Is a Customer?
What Are National Account Relationships?
What Is a MICR Cross Reference?
Procedures in this chapter
Defining customer default codes
Billing options for defining customer default codes
Order entry options for defining customer default codes
Related reports and inquiries
Defining a customer group address
EFT & BOE options for defining a customer group address
EFT options for defining a customer group address
Defining a customer
Defining Customer Contacts
Defining national account relationships
Setting National Account Statement Processing Rules
Defining Customer MICR Cross References
Defining Customer Comments
Interfacing Customers
Maintaining Customers
Using Attribute Matrix attributes
Concepts in this chapter
What is Attribute Matrix?
What Is an Attribute?
What is an Element?
Where Can I Use Attributes?
What is a List?
Using Lists
Automatic Lists
Automatic List Example
Manual Lists
What Is an Attribute Template?
Example
Procedures in this chapter
Loading Lawson-defined attributes (SCM/FIN)
Defining an attribute
Follow-up tasks
Related reports and inquiries
Assigning Attribute Values to a Customer
Defining an Attribute Template
Defining an Automatic List
Optional Procedure for Creating an Automatic List
Related Reports and Inquiries
Or Group Logic Tables
Defining a Manual List
Optional Procedure for Creating a Manual List
Related Reports and Inquiries
Interfacing Customer Attributes
Interfacing Valid Attribute Value Ranges to Attribute Matrix
Creating transactions
Concepts in this chapter
What is a Transaction Batch?
What Is the Difference Between Transaction Entry and Transaction Interface?
What Is Line Item Entry?
Procedures in this chapter
Creating a Transaction Batch (Header)
Entering transactions using Transaction Entry
Entering Transactions Using Speed Entry
Releasing Transaction Batches
Releasing Transactions Online
Interfacing Transactions
Correcting Interfaced Transaction Errors
To correct transaction interface errors
To correct distribution interface errors
To correct line item interface errors
Adding Intrastat Data to a Transaction
Maintaining transactions
Procedures in this chapter
Maintaining Obligations
To change invoice obligations
To group obligations
Options for grouping obligations
Displaying Transactions
To display transactions
To display transactions by company
Transferring Transactions
Options for transferring transactions
Related Reports and Inquiries
Processing Disputed Transactions
To add a disputed transaction
To resolve a disputed transaction
Related Reports and Inquiries
Removing Transactions
Managing deductions
Procedures in this chapter
Maintaining Adjustments
Maintain adjustments at the customer level
Maintain adjustments at the company level
Maintain accrual adjustments
Related Reports and Inquiries
Writing Off Transactions
Write-off transactions at the customer level
Write-off transactions at the company level
Entering cash
Concepts in this chapter
What Is a Cash Batch?
What Is Assigned Cash?
What Is Unassigned Cash?
What Is Unapplied Cash?
What Is Non-AR Cash?
What Are Lockbox Payments?
What Are Non-Lockbox Payments?
Procedures in this chapter
Creating a Cash Batch
Entering cash
Entering cash using Cash MICR Assignment
Entering cash using Cash Customer, Transaction Assignment
Entering cash using Cash Non-AR
Entering cash using Cash Remittance
Related reports and inquiries
Releasing a Batch
To release a batch online
To release multiple batches using Cash Batch Release
To release multiple batches using the Cash Batch Release Report
Interfacing Payments
To interface lockbox payments
To Interface non-lockbox payments
Applying cash
Concepts in this chapter
What Is a Cash Batch?
What Are Select Records?
What Is Open Item Processing?
What Is Balance Forward Processing?
What Is Multiple Currency Application?
Procedures in this chapter
Creating a Cash Batch
Entering and applying cash
Options for entering and applying cash: Multiple Currency applications
Related reports and inquiries
Related reports and inquiries
Entering and applying cash for activity-based transactions
About handling multiple currency applications
Related reports and inquiries
Reviewing and Processing Applications
To review pending applications
To review customer applications
Options for reviewing applications
Releasing a Batch
To release a batch online
To release multiple batches using Cash Batch Release
To release multiple batches using the Cash Batch Release Report
Related Reports and Inquiries
Interfacing Accounts Receivable to Accounts Payable
Using Automatic Application
Concepts in this chapter
How Does Automatic Application Use the Remit/Transaction Match Method?
How Does Automatic Application Use the Balance Forward Method?
Balance Forward Processing for AR130
Discount Conditions
Processing Conditions
Example 1: Balance Forward Customer (Customer is not part of a National Account)
Example 2: Balance Forward Customer (Customers 1 and 2 are part of a National Account and AR130 National Accounts Credits set to Y)
Example 3: Balance Forward Customer (Customers 1 and 2 are part of a National Account and AR130 National Accounts Credits set to N)
How Does Automatic Application Use the Last Statement Method?
How Does Automatic Application Use the Algorithm Method?
Processing Conditions
Example: Open Item Customer
Procedures in this chapter
Applying Cash Automatically
To apply cash using the remittance method
To apply cash using the balance forward method
To apply cash using the last statement method
To apply cash using the algorithm method
Related Reports and Inquiries
Applying Memos Automatically
Applying Prepayments Automatically
Maintaining cash
Procedures in this chapter
Maintaining cash entries
Maintaining cash applications
Reviewing Payments
To review unassigned cash
To review unapplied cash
To review all payments
To review non-AR cash
To review customer cash
Viewing Exception Payment Batches and Exception Payments
To view exception payment batches
To view exception payments
Related Reports and Inquiries
Transferring Payments
To transfer a payment to another customer
To transfer a payment to a non-AR account
Correcting Interfaced Payment Errors
To correct lock box interface errors
To correct non-lock box interface errors
Adjusting Unposted Applications
To adjust applications
To adjust payment and credit applications
To review adjustments exceeding tolerance limits
Reversing Unposted Applications
To reverse payment applications
To reverse credit memo applications
To reverse transaction applications
Reversing Posted Applications
To reverse payment applications
To reverse transaction applications
To create reversals
Creating chargebacks and return to makers
Concepts in this chapter
What Is a Chargeback?
What Is a Return To Maker Payment Request?
Procedures in this chapter
Chargebacks
Returned Payments
Creating Chargebacks
To create a detail or summary chargeback
Create a memo chargeback
Related Reports and Inquiries
Editing Chargebacks
To edit chargebacks
To accept adjustments exceeding tolerance limits
Reversing chargeback adjustments
To review applications
Printing Chargeback Notices
To update the system with chargebacks
To select chargebacks to print
To print chargeback notices
Entering Returned Payments
Printing RTM Notices
Processing Electronic Funds Transfer
Concepts in this chapter
What Setup Is Required to Process EFT?
How Do Electronic Funds Transfers (EFT) Get Processed?
What Is An Eligible Customer?
What Is An Eligible Open Item
What Types of Notification Are There?
What Are the Different Output Files?
Procedures in this chapter
Entering transactions
Processing Pre-notifications
To select open items for pre-notification
To print pre-notifications
Adjusting Pre-notification Open Items
Processing Final Notifications
To select open items for final notification
To print final notifications
Reviewing Open Items for Extraction
Adjusting Final Notification Open Items
Extracting EFT Payments
Creating EFT Payments
Applying EFT Application Records
Processing bills of exchange
Concepts in this chapter
What Is a Bill of Exchange?
What Setup is Required for Bills of Exchange?
Procedures in this chapter
Bills of Exchange Overview
Issuing bills of exchange
Maintaining bills of exchange
Selecting Bills of Exchange for Remittance
Generating and Presenting Bank Remittances
Remittance Maintenance
Remittance Cashing
Updating Remittances
Closing Bills of Exchange
Entering company-issued BOEs
Creating company-issued individual BOEs
Creating Company Issued Summary BOEs
To select and generate summary BOE's
To review grouped applications
Printing Bills of Exchange or Creating a Tape
Accepting Bills of Exchange
Entering Customer Issued Bills of Exchange
Maintaining Released Bills of Exchange
Canceling Bills of Exchange
Recreating Bills of Exchange
Selecting Bills of Exchange for Remittance
Option for selecting BOE's for remittance
Generating Bank Remittances
To generate a bank remittance
To generate a bank remittance tape
Maintaining Remittances
Cashing Encashed Bills of Exchange
Cashing a Bill of Exchange Without Remittance
Cashing Discounted Bills of Exchange
To mark discounted bills of exchange as cashed
To review bank risk
Related Reports and Inquiries
Dishonoring Bills of Exchange
Resolving Dishonored Bills of Exchange
Updating Bills of Exchange
To update bills of exchange without remittance control
To update bills of exchange with remittance control
To update dishonored bills of exchange with remittance control
Closing Bill of Exchange
Flowcharts
Reviewing credit and aging reports
Concepts in this chapter
What Is Static Aging?
What Is Online Aging?
Procedures in this chapter
Updating Customer Static Aging Periods
Resolving and Reviewing Customer Credit
To select customers to review
To resolve customer reviews
To review credit transactions for customer
To review customer summary
Related Reports and Inquiries
Reviewing Online Aging for a Customer
Reviewing Online Aging for a Contract, Activity, or Activity Group
Reviewing Aging Reports
To review customer group aging
To review company aging
To review process level report group aging
To review summary aging
To review national account aging
To review contract activity aging
Processing period end
Concepts in this chapter
What Are the Different Types of Charges?
How Are Charges Calculated?
What Is a Dunning Letter?
Procedures in this chapter
Creating Late Payment and Statement Text
To create late payment text
To create statement text
Initiating Charges
Assessing Charges
Printing Payment Request Notices and Statements
To print payment request notices
To print statements
Creating Basic Dunning Letters
Related Reports and Inquiries
Creating advanced dunning letters
Defining advanced dunning language codes
Translating dunning letter headings
Defining dunning letter text codes
Defining dunning process codes
Defining dunning levels for a process code
Selecting customers and invoices for dunning letters
Reviewing and modifying the dunning selection
Generating a dunning letter file
Updating dunning records
Overriding the advanced dunning process
Related reports and inquiries
Calculating Unrealized Gain/Loss
Updating and Viewing Distribution Balances
Update balances
List balances
List Job Detail
Closing periods
Procedures in this chapter
Closing the Day
To close the application
(Optional) To update Accounts Receivable distributions to General Ledger
To update static aging and report daily totals
Related Reports and Inquiries
Closing the Period
To reconcile accounts receivable accounts
To close the period
Options for closing the period
Related Reports and Inquiries
Closing the Year
Purging Data
To purge historical transactions
To purge historical customers
Reports
Concepts in this Chapter
What Is Drill Around?
What is Online Analysis?
Reports
Automatic Cash Application Audit (AR130)
Audit Summary (AR194)
Cash Batch Report (AR220)
Customer Cash (AR222)
Cash Batch Exception Report (AR226)
Unapplied Credit (AR227)
Unapplied Unassigned Cash (AR228)
Transferred Transaction (AR229)
Payment Application (AR230)
Transaction Application (AR232)
Unposted Application (AR233)
Open Chargeback (AR234)
Application Adjustment (AR235)
Activity Application (AR237)
Report selections
Activity Adjustment (AR239)
Report selections
Unreleased Transaction (AR242)
Disputed Transaction (AR245)
Credit and Debit Memo Report (AR246)
Customer Aging Report (AR250)
Company Aging (AR251)
Summary Aging (AR253)
Receivables Tieback (AR256)
Activity Aging (AR257)
Report selections
Cash Forecasting (AR258)
Adjustments by Period (AR264)
Critical Review (AR271)
Credit Exception (AR275)
Returned Payment (AR282)
Customer Statistic (AR290)
Customer Hold (AR291)
Customer Inactivity (AR292)
Activity History (AR293)
Transaction History (AR294)
Distribution (AR295)
Activity (AR296)
Report selections
Accounts Receivable audits
Accounts Receivable Audit Analysis
Using Lawson Business Intelligence to create data marts
Lawson Business Intelligence
Lawson Financials (FIN) Data Mart
File layouts
EFT Files
Bill of Exchange Bank Remittance Files
Bill of Exchange Interface File
Company Aging Files
Payment interface files
Converting data
Accounts Payable Application Documents
Procedures in this appendix
Converting customer data
Maintaining a conversion customer
Maintaining a conversion customer
Maintaining a conversion customer period
Maintaining a conversion customer order entry
Converting transaction data
Converting payment data
Converting Customer Balances
Adding Beginning Balances for a General Ledger Account
Converting cash application data
Converting dispute and comment data
Converting distribution data
Establishing Distribution Balances
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