Prorating
You might have some expenses that you want to prorate, distribute proportionately, to different accounts. For example, you may want to distribute a freight charge equally to four accounts. The application can automatically determine prorated amounts and distribute those amounts to existing invoice distribution lines or to newly defined distribution lines. However, prorating of AOC charges are not allowed for Rebate type credit memos.
Prorate to existing distribution lines
If a charge should be divided proportionally to existing non-tax distribution lines, specify a prorate amount, but no prorate account, on the Prorate tab of Basic Invoice (AP20.1). This allocates the prorate amount to the existing distribution lines.
Example
If 75% of the invoice amount was distributed to the first account and 25% to the second, a $100 prorate amount would be distributed in the same proportions. Seventy-five dollars would be added to the first distribution and $25 to the second.
Prorate to new accounts
If a charge is to be prorated to new accounts, specify the amounts, account numbers, and (optionally) the subaccounts that should be used. The system adds distribution lines for each accounting unit and account number you specified.
Example
You have distributed an invoice amount to accounts in both your Corporate and Warehouse accounting units. You now want to prorate a freight charge to the same accounting units, Corporate and Warehouse, but to different accounts.