Setup
You define your posting option, either summary or detail, in three places. You select a posting option at the account level when defining your chart of accounts in General Ledger, at the company level when defining your accounts payable company, and at the vendor class level using these forms:
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Chart of Accounts (GL00.1)
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Company (AP00.4)
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Vendor Class (AP00.3)
You can select summary at each level, in which case your posting would be summarized. You can also select a combination of summary (S) and detail (D) posting options with these results.
| GL Account | Company and/or Vendor Class | Result |
|---|---|---|
| S | S | Distributions are posted in summary. |
| S | D | Distributions are posted in detail. |
| D | S | Distributions are posted in detail. |
| D | D | Distributions are posted in detail. |
You can override these selections in the Interface Posting field on Account Options (GL20.3). For more details about detail and summary posting options, see the General Ledger User Guide.
Posting dates
Check the posting dates assigned to the expense distribution lines. To summarize expense distribution lines for a general ledger account, they must have the same posting date. For the greatest possible summarization, use one posting date for all invoices in the same accounting period.
If you run Invoice Distribution Closing (AP175) more than once in an accounting period, the program is only summarizing expense distribution lines for expense distribution lines available to post through the posting date. If you run AP175 at the end of an accounting period, you achieve the greatest summarization.