Specifying a match invoice

Previous chapters of this user guide covered the process for specifying an expense invoice in detail. You use essentially the same process when specifying a match invoice, but you will use a few additional fields on the entry form. Key fields on the Main tabs, on Basic Invoice (AP20.1) and Taxed Invoice (AP20.2), to take note of when specifying a match invoice are:

PO	Match invoices require a purchase order number.
Handling Code	Match invoices require an invoice handling code. The invoice handling code is used to identify an invoice as a match invoice. It also contains processing rules for invoice matching such as whether the invoice has detail information, whether the invoice is for services only or add on costs only, and whether a PO number or voucher is required.

Use the Misc. tab to define matching options for the invoice.

Specify this information:

Ship To	Select a valid number representing the ship-to location.
Reason Code	Select a valid reason code describing the cause for credit memos.
Return Number	If the goods associated with the invoice were returned, you can select a return number assigned to the invoice.
Match Reference	Select a user defined number used for linking an invoice to a specific receipt in the match process
Purchase From	Select a code that has been predefined in Alternate Location (AP10.2). If left blank, the vendor's normal purchase-from location will default.
Print Cr Memo	Select Yes to have the system automatically print a credit memo for a charge back.
Retail Amount	Specify the retail amount of the item.
Retainage Accrual Code	You can specify or select a retainage accrual code for the invoice. This code is the default value for the retainage portions of invoices, payments, and distributions. Data entry on this field is allowed only if you are using Contract Management.