Considerations if you have a new bank or account

Paying invoices from a new cash code

If all invoices from an old cash code are going to be paid from a new cash code, you can override the cash code on existing invoices. When you run Cash Requirements (AP150), select your old cash code in the Selected Cash Code field and select the new cash code in the Override Cash Code field. Any invoices with the old cash code which are selected for payment are paid from the new cash code.

To have all invoices (regardless of the current cash code) paid from the new cash code, leave the Selected Cash Code field blank. Any invoice selected for payment is paid from the new cash code you identify in the Override Cash Code field.

You can change the cash code for individual, unreleased invoices using Basic Invoice (AP20.1) or Taxed Invoice (AP20.2). For invoices that are released, use Payment Schedule Adjustment (AP30.3) to make changes to the cash code.

Changing the cash code default

You can change the cash code that defaults on invoices when you specify them. Do this by editing the cash code on each process level and company. Making a change to a process level will only affect invoice specified after you make the change. You are required to change invoices that are already specified. Paying invoices from a new cash code

In addition, inquire on the pay group using Pay Group (AP01.1) and change the default in the Cash Code field to the new cash code. If you do not want to change the pay group default, you can override it on Company (AP00.4) or Process Level (AP00.5).

Preventing payments from an old cash code

Use these steps to ensure that invoices don't pay from an old cash code:

• Use Cash Code (CB00.2) to inactivate the old cash code

• Use Process Level (AP00.5) to check for and change any process levels that use the old cash code as a default

• Run Open Payables Report (AP230), Cash Forecasting (AP250), or Cash Requirements (AP150) for the old cash code to identify invoices using that cash code