Creating bill of exchange payments

To create bill of exchange payments, you first schedule invoices to be paid with a bill of exchange. Then you create bill of exchange payments for the scheduled invoices. This procedure describes the process you use to schedule invoices for bill of exchange payment and to create the payments.

Invoices must be specified, scheduled, and released before they can be paid. Invoices must also use a bill of exchange payment transaction code. For more information, see the chapters that cover invoice processing.

Create bill of exchange payments

  1. Run Bill of Exchange Generation (AP151) with No selected in the Update field, to schedule invoices that are to be paid with a bill of exchange and to generate bills of exchange for the invoices selected.

    This program creates a listing of the number of invoices selected and bills of exchange generated. The listing also indicates which individual bills of exchange are for pay vendors that share multiple invoiced vendors.

  2. If the invoices selected should not be paid, or if invoices you want to pay have not been selected, change your parameters and run this program again.
    To Use
    Change invoice due dates Payment Schedule Adjustment (AP30.3)
    Assign a user-defined invoice group to invoices you want scheduled for payment Payment Schedule Adjustment (AP30.3)
    Place select invoices or vendors on hold Invoice Hold Selection (AP40.1)
    Assign a pay immediately indicator to invoices you want scheduled for payment Payment Schedule Adjustment (AP30.3) or Invoice Hold Selection (AP40.1)

    After you select Yes in the Update field to select invoices and generate bill of exchange payments, you cannot rerun the Bill of Exchange Generation program. You can make changes and rerun the program as many times as needed if you select No in the Update field.

  3. Rerun Bill of Exchange Generation (AP151) with Yes selected in the Update field to select invoices and generate bill of exchange payments.
  4. Run Bill of Exchange Creation (AP156) to create the bill of exchange payment forms.

Related reports and inquiries

To Run
Create a bill of exchange bank statement Bill of Exchange Bank Statement (AP166)
List bill of exchange payments for a pay group Bill of Exchange Report (AP266)