Defining a vendor class

A vendor class shows a subset of vendors in a vendor group. Use vendor classes to categorize vendors that share common characteristics for reporting and payment processing. You can also set a number of defaults at the vendor class level. This procedure describes the process for defining a vendor class.

Define a vendor class

  1. Access Vendor Class (AP00.3).
  2. Define a vendor class on the Main tab.
  3. Specify this information:
    Posting Option

    Specify whether you want to post transactions for this vendor class to General Ledger in summary or detail. To post in summary, you must also select summary as your general ledger account posting option. Posting in summary versus posting in detail

    Income Code

    To have an income code default on vendors assigned to this vendor class, select a valid code. You might want to assign an income code to a vendor class in special cases, such as if you have grouped all contractors in the same class and you want to track their reportable income under one code.

    Validate Purchase Order

    If you select Yes, the application will verify that the purchase order specified exists.

    Require Purchase Order

    Select whether purchase orders are required for the vendor class. If you interface receipts without interfacing purchase orders, set this field to Yes. If you select Yes, the application will only verify that the form field is populated.

  4. Define vendor class options on the Options tab.
  5. Specify this information:
    Zero Payments Allowed

    To have zero payments automatically created for vendors in this vendor class, select Yes. A zero payment is created if the vendor's invoices net to zero, such as when a vendor has a $100 debit and a $100 credit.

    If you select No, Cash Requirements (AP150) will not select a vendor's invoices for payment if the invoices net to zero. The invoices remain open items until a debit balance exists for the vendor.

    Zero Payment Code

    If the vendor class allows zero payments, select the payment code that shows a zero payment. (This field is not required, but is suggested if you use zero payments.)

    Note: For a cost savings, you can define a payment code that does not print on your standard check stock.
    Maximum Payment Amount

    To set a maximum single payment amount that can be created for any vendor in this class, specify that amount.

    Maximum Hold Code

    If you defined a maximum payment amount, select the hold code that should be applied to invoices exceeding that amount. Defining hold codes

    Minimum Payment Amount

    To set a minimum single payment amount that can be created for any vendor in this class, specify that amount.

    Minimum Hold Code

    If you defined a minimum payment amount, select the hold code that should be applied to invoices exceeding that amount.

    Match Prepay

    Select whether the invoice is to be prepaid (for match invoices).

    Match Prepay Method

    Select the method of match prepayment (none, prepay from invoice, or eligible for prepayment).

  6. Define match options on the Match tab.
  7. Specify this information:
    Match Table

    Associate a match table with the vendor class. You define match tables using Match Table (MA00.1).

    Note: If you are using a match table on a vendor class, the match table must be defined as Both or Vendor.
    Rule Group

    Associate a rule group with the vendor class. You define rule groups using Match Rule Groups (MA00.4).

Related reports and inquiries

To Run
List vendor classes Vendor Group, Company Listing (AP200)
Related topics